Student Census (CSNSW)

ColumnHeadingDescription
AAGEID of LocationSchool code allocated to each campus by the Department of Education.
Configuration
BStudent ID OriginalSynergetic ID of the student.
Configuration
  • his field is defined when the student is created in Synergetic. See Creating new students.
  • Synergetic IDs are displayed in the top-right corner of Current Student Maintenance.
CFamily Name

Surname of the student.

Note: This field must be blank.

DGiven Name

Given name(s) of the student.

Note: This field must be blank.

E

Grade

Year level of the student.
Configuration

Note: You need to map luYearLevel values to the CSNSW values using the CSNSW interface setting. See Using the Interface Settings window

Note: Special schools must select:

- Ungraded Primary if the student is 11 years or under on the Census Reference Date (1st July)
- Ungraded Secondary if the student is 12 years or over on the Census Reference Date (1st July). 

F

Class (Primary Only)

Class where the student spends most of their time.

Note: This field is only required for primary schools.

Configuration
  • This field value is defined differently depending on the using the value of the FormFieldName field of the luYearLevel lookup table. See luYearLevel lookup table.
  • When the value of the FormFieldName field is:

    - Form the value of this field is defined using the Form field on the Status sub-tab of the School tab of Current Student Maintenance.
    - TutorGroup the value of this field is defined using the Tutor Group field on the Status sub-tab of the School tab of Current Student Maintenance.

    See Current Student Maintenance - School tab - Status sub-tab.
GDate of BirthDate of birth of the student.
Configuration
  • This field value is defined using the Date of Birth field on the Personal tab of Current Student Maintenance.
  • The format of this field is dd/mm/yyyy.
HGenderGender of the student.
Configuration
  • This field is defined using the Gender drop-down list on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
  • The field is populated with the SynergyMeaning selected for the gender in the luGender lookup table. See luGender lookup table.
  • This field has a value of either:

    - Male when the selected gender has a SynergyMeaning of Male
    - Female when the selected gender has a SynergyMeaning of Female
    - Intersex/Unspecified when the selected gender has a SynergyMeaning of Other
    - Blank when no gender is selected.
IIndigenousWhether the student identifies as Aboriginal or Torres Strait Islander.
Configuration
  • This value is defined using the Indigenous Student and Torres Strait Islander fields on the Flags tab of Current Student Maintenance. See Current Student Maintenance - Flags tab.
  • This field has a value of either:

    - Yes when either or both the Indigenous Student or Torres Strait Islander field are selected
    - No when neither the Indigenous Student nor the Torres Strait Islander field is selected.
J

Visa Status

Whether the student is an international student studying on an Australian visa.
Configuration
  • This value is defined using the top visa subclass record on the International tab of Current Student Maintenance. See Current Student Maintenance - International tab.
  • Students on visas will be excluded when:

    - Visa expiry date is on or prior to the census date
    - Visa Class or Subclass areas are blank
    - Visa Subclass does not have the Active field selected.
  • This field has a value of either:

    No Visa - When there is no visa record for the student.
    - Funded Visa   
    - Unfunded Visa.

Note: Synergetic does not record whether visas are funded or unfunded. The Funded and Unfunded values must be manually entered.

K

Boarding

Boarding status of the student.
Configuration
  • This field value is defined using the Boarder drop-down list on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab.
  • This field has a value of:

    Yes when the value selected in the Boarder drop-down list has a SynergyMeaning of BOARDER
    No when the value selected in the Boarder drop-down list does not have a SynergyMeaning of BOARDER.
LLanguage Status

Whether the student has a language background other than English
Configuration
  • This field has a value of:

    - Blank when the English as an Additional Language field is selected on the Flags tab of Current Student Maintenance
    - LBOTE but not ESL when the
     
     • English as an Additional Language field is not selected on the Flags tab of Current Student Maintenance and
     • Home Language field is populated with a language other than English on the Student sub-tab of the Demographic tab of Current Student Maintenance.

    - Not LBOTE when neither of the above conditions are true. 
M

Religion

Religion of the student.
Configuration
  • This field value is defined using the Religion field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab.
  • This field can have a value of either:

    - Catholic
    - No Religion
    - Orthodox
    - Other Christian
    - Other Faith
    - Religion Unknown.

Note: You need to map luReligion values to the CSNSW values using the CSNSW interface setting. See Using the Interface Settings window.

NEnrolment Status

Whether the student is full-time or part-time.
Configuration
  • This field value is defined using the FTE field on the Status sub-tab on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab - Status sub-tab.
  • This field has a value of:

    - Full-time when the FTE field has a value of 1.0
    - Part-time when the FTE field has a value less than 1.0
O

FTE

FTE of the student.
Configuration
  • This field value is defined using the FTE field on the Status sub-tab on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab - Status sub-tab.
  • When the FTE is

    - greater than 0.0 and less than 0.5 the value is rounded down to the nearest single decimal place
    - between 0.5 and 1.0 the value is rounded up to the nearest single decimal place.
P

Attending another school (part-time only)

Whether the student is attending another school part-time.
Configuration
  • This field value is defined using the calculated FTE value (see above) and the Other Schools Attended sub-tab of the External tab of Current Student Maintenance. See Current Student Maintenance - External tab.
  • This field has a value of:

    - No when the calculated FTE of the student is 1.0.
    - Yes when the calculated FTE of the student is less than 1.0 and the census date falls within the Start and End Dates of a school on the Other Schools Attended sub-tab.
Q

Special Circumstances Application

Whether a special circumstances application has been submitted for the student.
Configuration

February census

This value is always N/A.

August census

This value is always blank. The value must be manually set to No for all records.

R

Special Circumstances Application Outcome

The outcome of the special circumstances application for the student.
Configuration

The value is always N/A.

S

Included in Current Census

Whether the student is included in the current census.
Configuration
This value is always Yes.
T

Student ID NCCD

Synergetic ID of the student.

Configuration

February census

This value is always blank.

August census

This value is the community ID of the student.