Current Student Maintenance - School tab - Extra Leaving Information sub-tab (Next Year Process)

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Last updated: Jun 18, 2019 by Richard Kennedy (Unlicensed)
4 min read

If you are a New Zealand school, use the Extra Leaving Information sub-tab to maintain:

  • intended school region
  • up to six intended schools within the region
  • teaching and learning notes indicators.

Note: Use the Status tab to maintain current and next year status, including dates when leaving and possibly returning. See Current Student Maintenance - School tab - Status sub-tab (Next Year Process).

 Opening the Extra Leaving Information sub-tab

To open the Extra Leaving Information sub-tab:

  1. Select Module > Students > Current Student Maintenance from the main menu.
    The Set Current Student Search Criteria window is displayed.
    Tip: You can also access the current student functions by clicking .
  2. Search for the student. See Searching for existing students in the Current students manual.
  3. Click the School tab.
    The Status sub-tab of the School tab of the Current Student Maintenance window is displayed.
  4. Click the Extra Leaving Information sub-tab.
    The Extra Leaving Information sub-tab of the Current Student Maintenance window is displayed.


Current Student Maintenance - School tab - Extra Leaving Information sub-tab key fields and buttons
Current School area fields and buttons

Fields

Field

Description

Campus

Student's campus.

Year Level

Student year level.

For NZ MOE roll returns, the Year Level is used for the current year level.

Schooling Year Offset

Schooling year offset against the year level, if the student has advanced, skipped or repeated a year level.

For example, a student that has:

  • advanced a year level has an offset of -1
  • repeated a year level has an offset of +1.
    For NZ MOE roll returns, the Year Level and Schooling Year Offset are used to determine a student's funding year level. See Funding year levels in the Roll returns manual.

Form

Allocated student form.

Note: Maintain the values in the luForm lookup table. See luForm lookup table in the System maintenance manual.

Tutor Group

Allocated student tutor group.

For example, students may meet with their tutor before the first period to receive information about forthcoming events and other matters.

Note: Maintain the values in the luTutor lookup table. See luTutor lookup table in the System maintenance manual.

House

Allocated house group.
Note: Maintain the values in the luHouse lookup table. See luHouse lookup table in the System maintenance manual.

Learning Pathway

Student's learning pathway. For example, International Baccalaureate.

Note: For information about defining learning pathways, see the luLearningPathway lookup table. See luLearningPathway lookup table.

Note: This field is used to report student learning pathway selections to the Queensland Curriculum and Assessment Authority (QCAA). This information is included in the Register New Student File, which can be exported for submission to the QCAA using the QCAA tab of the Import/Export Student Data window. See Import_Export Student Data - QCAA tab.


Boarder

Student's residential status. Typical values include:

  • Boarder
  • Day Student
  • Home Stay.

Note: You can use the luBoarder lookup table to maintain entries. See luBoarder lookup table in the System maintenance manual.

For NZ MOE roll returns, the boarding status of students is required. That is, whether or not they are a boarder. This also affects the student's zoning status; a student boarding at the school hostel cannot be out-of-zone, so Zone Status is set to Not applicable. See Current Student Maintenance - NZMOE tab (Roll returns), Zone status in the Roll returns manual.

Boarding House

Boarder's residence, if applicable.

FTE

Full-time equivalent, if student is not full- time.

For NZ MOE roll returns, the FTE is used to determine a student's part-time or full-time status when fixing errors. See Roll return errors and warnings in the Roll returns manual.

For NZ MOE roll returns, FTE is calculated by adding together class contact hours, dividing by 20 and rounding to one decimal point.

For NZ MOE roll returns, FTE must be 1.0 for all students in Years 1-8 and all students aged <16 in Year 9 above unless the student is an external student (that is, student type EM).

The Important Data Change window is displayed when the field is changed in New Zealand schools.

Enter the reason for the change in the Reason for Change field. This is required by the NZMOE auditors. Changes can be previewed on the Student Change of Status Report (For Roll Returns).

Locker Book

Locker area.

Locker Other

Additional locker area, if required.

Sometimes used for keys.

Calibre Mark

Special result reporting, if applicable.

Can be used in some result standardisation calculations.

Tip: Import the Form OR the Tutor Group information from your timetabling software using the Timetable Import Program. See Importing and exporting timetables in the Curriculum manual.
Buttons

Button

Description

Display the history of changes to data on the School tab.


School Care area fields

Field

Description

Creche

Select if the student attends créche at your organisation.

Before School

Select if the student attends before school care at your organisation.

After School

Select if the student attends after school care at your organisation.

Extra Leaving Information sub-tab fields

Field

Description

Intended Region

Regional geographic area the student intends to transfer to.
Select the intended region from the drop-down list. In the example, the Whakatane district has around 30 schools in the region.

Intended Destination School

One or more schools that the student intends to transfer to. You can nominate up to six schools.

Select the intended school from the drop-down list.

Teaching and Learning notes Indicators

Whether teaching and learning notes are applicable or not for the following areas:

  • academic
  • attendance
  • behavioural
  • custodial
  • health
  • personal.
    Select one or more of the checkboxes, as needed.