Current Student Maintenance - NCEA tab

New Zealand organisations use the NCEA tab to:

view assessment standards linked to areas of assessment for the selected student
maintain Te Reo Paper and Te Reo Answer Request values for one or more linked assessment standards
view assessment standards done at other organisations
update assessment standards done at other organisations, if they have not been printed.

Note: If you need to modify records on the Other Standards grid for a prior semester, you may need to clear the Rprts Prntd (reports printed) field on the File Semester tab of Student File Semester Maintenance, for the relevant semester. See Student File Semester Maintenance - File Semester tab in the Curriculum manual.

NCEA is part of the New Zealand National Qualifications Framework. See the National Certificates of Educational Achievement web site.
The result, date or classification for each area of assessment are maintained in Student Results Maintenance. See Maintaining student results in the Assessments and reports manual.

Opening the NCEA tab

To open the NCEA tab:

Select Module > Students > Current Student Maintenance from the main menu.
The Set Current Student Search Criteria window is displayed.
Tip: You can also access the current student functions by clicking .
Search for the student. See Searching for existing students in the Current students manual.
Click the NCEA tab.
The NCEA tab of the Current Student Maintenance window is displayed.
Adjust the File Year field, if required.

Current Student Maintenance - NCEA tab key fields and buttons
Fields

Field	Description
File Year	Change the File Year to see the linked standards for a different year. Either: type a different year click either the up or down arrow to increment or decrement the year, respectively.
Assessment Linked Standards / Other Standards	Select one of the options to display either the: assessment standards linked to results at your organisation assessment standards done at other organisations.

Field	Description
Show Standards	Select one of the following options to filter the assessment linked standards:
	Selection	Description
	All	Show all of the standards for the selected File Year.
	Internally Assessed	Show internally assessed standards for the selected File Year. Internally assessed standards are the responsibility of NZ MOE.
	Externally Assessed	Show externally assessed standards for the selected File Year. Externally assessed NCEA standards are the responsibility of the New Zealand Qualifications Authority (NZQA).

Grid area fields

The fields displayed in the grid area depend on which option is selected.

Assessment linked standards grid area fields

Field	Description
Class	Class code for the assessment area. This code is the campus followed by the course code (see below). For example, S/NCEA01.
Number	Standard number for the assessment area. For example, assessment standard 90022 is the responsibility of the New Zealand Qualifications Authority.
Ver	Current version of the assessment standard.
Course	Subject code of the assessment standard. For example, NCEA01.
Level	Level of difficulty that applies to the assessment standard. The standards assessed in schools are usually at levels 1, 2 and 3. Most students start at level 1 in year 11, though students often study at a mix of levels depending on their ability in particular subject areas and availability.
Type	File type of the subject. In most cases, this is A for academic subjects. See File types in the Introduction manual.
I/E	Whether the assessment standard is Internal or External.
Cred	Number of credits available from the assessment standard. When a student achieves a standard, these credits count towards their NCEA and may also contribute towards other national certificates, such as the National Certificate in Mathematics.
Result	Result the student has achieved at your organisation for the linked assessment area. The value is maintained on the Single Student tab of Student Results Maintenance. Click to launch Student Results Maintenance to maintain the student's results. See Maintaining student results in the Assessments and reports manual. In the following example, the Result field (column) is displayed for Angelo Adamski on the Single Student tab of Student Results Maintenance.
Completed	Date that the assessable result was completed. The value is maintained on the Single Student tab of Student Results Maintenance. Click to launch Student Results Maintenance to maintain the student's results. See Maintaining student results in the Assessments and reports manual. In the following example, the Date field (column) is displayed for Angelo Adamski on the Single Student tab of Student Results Maintenance.
Cred Ach	Credits achieved by the student for the assessment standard. Also see the Cred field above.
Title	Title of the assessment standard.
Provider	All students must be assessed by an accredited provider. Providers are usually secondary schools, area schools or wharekura (Maori-medium secondary schools).
Withdrawn	Selected if the student has withdrawn from the subject area.
Te Reo Answer Req	Select to request the examination answers in the Maori language, if it is available. When the Other Standards mode is selected the field name is Te Reo Answer.
Te Reo Paper Req	Select to request the examination paper in the Maori language, if it is available. When the Other Standards mode is selected the field name is Te Reo Paper.
Assess Req Type	Type of assessment requested.
Dgtl Prac Exm Req	Select to request a digital practice exam. The following confirmation message is displayed if you select this field for an assessment that does not currently have an available digital practice exam. You can request digital practice exams for assessment that do not currently have exams, but no request is submitted until an exam is available. By selecting this field you can ensure that you will receive a digital practice exam as soon as one becomes available.
Te Reo Ans Avail	Maori language examination answers are available.
Trsltd Paper Avail	Whether a translated paper is available for the selected assessment.
Assessment Req Indicator	Whether a digital exam or digital submission is available for the selected standard This field can have a value of either: DE = Digital Exam DS = Digital Submission NO = Not allowed.
Dgtl Prac Exam Avail	Whether a digital practice exam is available for the selected assessment.
Assessment Opportunity	Students are given a certain number of opportunities to complete each assessment. Type a number into this field to indicate the assessment opportunity chosen for the selected assessment. This field must be populated for externally assessed standards and must be blank for internally assessed standards. Note: The number of assessment opportunities for each assessment standard is specified in the Assessment Opportunities field (field 29) of the standards file, which is imported into Synergetic using the Import Standards File action on the NZQA tab of the Import/Export Student data window. See Import_Export Student Data - NZQA tab. Note: NZQA is releasing this change in April 2023. This field will not be displayed before this time unless the Assessment Opportunities field has been populated in the Standards table.
Context	Context of the assessment standard. The context is maintained in the luSubjectAssessmentContext lookup table. See Maintaining lookup tables in the System maintenance manual.
Seq	Order that the other assessment standards are displayed. This field is not displayed when the Assessment Linked Standards mode is selected.

Other standards grid area fields

Field	Description
Number	Standard number for the assessment area. For example, assessment standard 90022 is the responsibility of the New Zealand Qualifications Authority.
Ver	Current version of the assessment standard.
File Type	File Type linked to the assessment standard.
Course	Course linked to the assessment standard.
Level	Level of difficulty that applies to the assessment standard. The standards assessed in schools are usually at levels 1, 2 and 3. Most students start at level 1 in year 11, though students often study at a mix of levels depending on their ability in particular subject areas and availability.
Type	File type of the subject. In most cases, this is A for academic subjects. See File types in the Introduction manual.
I/E	Whether the assessment standard is Internal or External.
Cred	Number of credits available from the assessment standard. When a student achieves a standard, these credits count towards their NCEA and may also contribute towards other national certificates, such as the National Certificate in Mathematics.
Result	Result the student has achieved at your organisation for the linked assessment area. The value is maintained on the Single Student tab of Student Results Maintenance. Click to launch Student Results Maintenance to maintain the student's results. See Maintaining student results in the Assessments and reports manual. In the following example, the Result field (column) is displayed for Angelo Adamski on the Single Student tab of Student Results Maintenance.
Completed	Date that the assessable result was completed. The value is maintained on the Single Student tab of Student Results Maintenance. Click to launch Student Results Maintenance to maintain the student's results. See Maintaining student results in the Assessments and reports manual. In the following example, the Date field (column) is displayed for Angelo Adamski on the Single Student tab of Student Results Maintenance.
Endorse Code	Endorsement code of the assessment standard.
Cred Ach	Credits achieved by the student for the assessment standard. Also see the Cred field above.
Title	Title of the assessment standard.
Provider	All students must be assessed by an accredited provider. Providers are usually secondary schools, area schools or wharekura (Maori-medium secondary schools).
Withdrawn	Selected if the student has withdrawn from the subject area.
Te Reo Ans	Select to request the examination answers in the Maori language, if it is available. When the Other Standards mode is selected the field name is Te Reo Answer.
Te Reo Paper	Select to request the examination paper in the Maori language, if it is available. When the Other Standards mode is selected the field name is Te Reo Paper.
Assessment Rqst Type	Type of assessment requested.
Dgtl Prac Exam Req	Select to request a digital practice exam. The following confirmation message is displayed if you select this field for an assessment that does not currently have an available digital practice exam. You can request a digital practice exams for an assessment without an exam, but no request is submitted until an exam is available. By selecting this field you can ensure that you will receive a digital practice exam as soon as one becomes available.
Te Reo Ans Avail	Maori language examination answers are available. This field is not displayed when the Other Standards mode is selected.
Trsltd Paper Avail	Whether a translated exam is available for the selected assessment.
Dgtl Prac Exam Avail	Whether a digital practice exam is available for the selected assessment.
Context	Context of the assessment standard. The context is maintained in the luSubjectAssessmentContext lookup table. See Maintaining lookup tables in the System maintenance manual.
Seq	Order that the other assessment standards are displayed. This field is not displayed when the Assessment Linked Standards mode is selected.

Buttons

Button	Description
	Launch into Student Results Maintenance to maintain the student results linked to the assessment standards, for the selected student and class. See Maintaining student results in the Assessments and reports manual.
	Display the details of the NCEA standard for the selected standard.
	Add an other assessment standard for the student, which was done at another organisation. The NCEA Standards Search window is displayed. To add an other assessment standard for the student: Update the search criteria and click. Select the assessment standard that has been assessed at another organisation. Click . Update the following fields, as required: Result Completed Cred Ach Provider Withdrawn Te Reo Ans (Te Reo Ans Req) Te Reo Paper (Te Reo Paper Req) Context Standard Language Refer to the fields above for details of each.
	Modify an existing other assessment standard.
	Delete an existing other assessment standard.