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Searching for students

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When you first start Student Maintenance, the Current Student Maintenance Search Criteria window is displayed to allow you to find the students you want.

Note: You can also access this window by clicking the button on the banner containing the name of any student.


How to use the Current Student Maintenance Search Criteria window

On the Current Student Maintenance Search Criteria window you can:

  • Click , leaving all fields blank. This finds all current students in SynWeb and presents them in a search grid.
  • Restrict the search by entering information in one or more fields, and then click . You can enter all or part of a name in a field and use wildcard characters to further narrow the search. See Using wildcards to search in the Introduction manual.

The more fields that you use to search on, the more filters you apply so that less data is returned. Less data for SynWeb to process means that less time is taken to retrieve the data.

Note: Make sure that you enter the required data into the corresponding fields in the correct format. For example, you must enter the ID as a number and not a letter or alphabetic character.

  • Click a letter of the alphabet to display a search grid of all students whose last name starts with that letter.

At any stage you can change your selections. To do this, click and then make your new selections.
Fields that you type in are not case sensitive and can be entered in either upper or lower case or a mix of upper and lower case. For example, name fields are not case sensitive.

Tip:
Fields that have a drop-down list to choose from, such as Campus or House,
are case sensitive. We recommend that you always select these fields from the drop-down list rather than typing them in.

Choosing a student from the search results

The first search result is displayed.

You can:

  • display the details for a particular student by clicking on their name in the left column
  • filter the results by using the Search Filter field at the top of the student selector area.

Student alerts
If the student has an alert assigned to them, the following window appears.


Tip:
Select Do not show alerts again this session to hide alert messages for the student until you next log in to SynWeb.


Note:
The information in the window and whether the window appears at all depends on how the Alerts tab is set up in Synergetic. See Current Student Maintenance - Alerts tab in the Synergetic Current students manual.


Navigation bars

A single navigation bar may be expanded depending on your last session or criteria selections.
Student search window key fields and buttons
General area fields

Field

Description

File Type

Search for students by the file type of the class.
 

Note: The system administrator defines the file types. Refer to the Synergetic System maintenance manual.

Year &
Term

Search for students by year and term of enrolment.
 

Note: 'Term' could mean 'semester' or 'reporting period' at your organisation.

Campus

Search for students by the campus they are enrolled at, if applicable.

Sub School

Search for students by the sub-school they are grouped into, if applicable.
This is used mostly by multi-campus organisations that provide schooling for all year levels at each campus. For example, year levels can be grouped into:

  • junior school
  • middle school
  • senior school.

Year Level

Search for students by year level.


Student area fields

Field

Description

Active Student

Search for students based on whether students are active or not.
By default, this is set to ignore whether students are active.

You can set the default value to Yes in your user preferences. See Changing your user preferences in the Introduction manual.

ID Tagged IDs

Search for a student by their Synergetic ID number.
Select Tagged ID to restrict the search to students in your tag list. See Using tag lists in the Introduction manual.

Surname

Search for students by last name.

Preferred

Search for students by preferred name.

House

Search for students by house.

Gender

Search for students by gender.

Field

Description

External Student

Search for:

  • any type of student
  • external students only
  • all students, except external students.

Studies Code

Search for a student by either their:

  • Board of Studies code in Australia
  • Subject code in New Zealand.

Gov Student No

Student number assigned to the student by the government.
Used for searching for an individual student.

Note:
Currently used in the State of Victoria, Australia, also known as VSN.

Form

Search for students by form.

Tutor Group

Search for students by tutor group.

Status

Search for students by status.

Note:
The system administrator defines the status values. Refer to the Synergetic System maintenance manual.

Full Fee

Search for full fee paying students or non-full fee paying students only.

Learning Pathway

Student's learning pathway. For example, International Baccalaureate.

Note: For information about defining learning pathways, see the luLearningPathway lookup table. See luLearningPathway lookup table.

Note: This field is used to report student learning pathway selections to the Queensland Curriculum and Assessment Authority (QCAA). This information is included in the Register New Student File, which can be exported for submission to the QCAA using the QCAA tab of the Import/Export Student Data window. See Import_Export Student Data - QCAA tab.


Class/Course area fields

Field

Description

Campus

Search for students by the campus where their classes or courses are held.

Course Code

Search for students by course code, if applicable.

Linked Course Code

Search for students with courses that are linked to the course code specified, if applicable.

Course Status

Search for students by the status of their course, if applicable.
If Course Status is not selected, a course status of Normal is assumed.

Class Code

Search for students by class code, if applicable.

Note:
When searching by class code, students who have left the class will not appear.

Active Student Classes Only

Search only for classes that contain active students, if applicable.

Student Classes

Search for students with or without classes.

Staff Code

Search for students by their teacher's staff code.

Contact area fields

Field

Description

Surname

Search for students by the last name of one of their contacts.

Preferred

Search for students by the preferred name of one of their contacts.

Suburb

Search for students by suburb.

Postcode

Search for students by postcode.

Activity area fields

Field

Description

Activity

Search for students based on recent activities.

Activity Status

Search for students based on the status of recent activities.

Activity By

Search for students based on recent activities performed by a selected community member.

Follow Up Date

Search for students based on recent activities with a set follow up date.

Follow Up

Search for students based on recent activities that have been marked as requiring a follow up.

Follow Up By

Search for students based on recent activities that have been marked as requiring a follow up by the specified community member.


Boarding area fields

Field

Description

Boarder Type
Boarder

Search for students by residential status. Typical values include:

  • Boarder
  • Day Student
  • Home Stay.

Boarding House

Search for students by residence, if the student is a boarder.

Buttons

Button

Description

Create a new student. See Creating new students.

Search for a student based on the search criteria you have entered.

Clear all your search criteria so you can start a new search.

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