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Use the Entry tab to maintain details of:

  • when a student first started at your organisation
  • their previous school or learning organisation.


titleOpening the Entry tab

To open the Entry tab:

  1. Select Module > Students > Current Student Maintenance from the main menu.
    The Set Current Student Search Criteria window is displayed.

     You can also access the current student functions by clicking .

  2. Search for the student. See Searching for existing students in the Current students manual.
  3. Click the Entry tab.
    The Entry tab of the Current Student Maintenance window is displayed.
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Current Student Maintenance - Entry tab key fields

The fields displayed are those used for New Zealand roll returns. For the complete set of field descriptions see Current Student Maintenance - Entry tab in the Current students manual.

Entry Details area



Year Level

Year level the student was enrolled in when they started at your organisation.

Entry Date

Date the student entered your organisation.

For NZ MOE roll returns, the Entry Date is used for the First Attendance date. This field is used in conjunction with the Leaving Date on the School tab to determine number of students eligible to be counted on the roll return date. See Current Student Maintenance - School tab in the Current students manual.

Initial Schooling Date

Date the student first attended any school.

For NZ MOE roll returns, the Initial Schooling Date is used for the First schooling date. This field is used to establish most students' funding year level. See Funding year levels in the Roll returns manual.

If the first date at school is unknown, calculate the Initial Schooling Date as Date of Birth plus 6 years. This might occur when a student is a refugee or home schooled. For the student's Date of Birth, see Current Student Maintenance - Personal tab in the Current students manual.

Note: You can override the First schooling date provided to the NZ MOE roll returns using the Override Entry Date field on the NZMOE tab. See Current Student Maintenance - NZMOE tab (Roll returns) in the Current students manual.

Source area



Previous School

Student's previous school, if applicable.

For NZ MOE roll returns, this is the previous school attended by the student. The list of schools is supplied by the NZ MOE. This only applies to full-time and regular year 7 and year 9 students, specifically:

  • year 7 students at intermediate schools, restricted composite schools and secondary schools (year 7-15)
  • year 9 students at secondary schools (year 9-15).