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The Agent tab is used to:

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Community member with any of the three community record types selected.
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See Maintaining community members in the Community manual.

Creditor in Creditor Maintenance with a Category of Agent.
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See Maintaining creditors, Creditor Maintenance - Account tab in the Creditors manual.

Relation of the student.
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See the Relations tab of Past Student Maintenance. See Past Student Maintenance - Relations tab (on page ).

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title	Opening the Agent tab

To open the Agent tab:

Select Module > Development > Past Student Maintenance from the main menu.
The Set Past Student Search Criteria window is displayed.
Tip: You can also access the past student functions by clicking Image Removed Image Added.
Select the past student. See Searching for past students (on page ).
The Personal tab of the Past Student Maintenance window is displayed.
Click the Courses tab.
The Courses tab of the Past Student Maintenance window is displayed.
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Select the course to maintain.
Click Image Removed Image Added.
The Enrolment tab of the Course Details Maintenance window is displayed.
Click the Agent tab.
The Agent tab of the Course Details Maintenance window is displayed.
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Course Details Maintenance - Agent tab key fields and buttons
Relations who are agents area fields and buttons
Grid area fields

Field	Description
Name	Agent's name.
Address	Address details of the agent. Addresses and other details are maintained in Community Maintenance. See Maintaining community members in the Community manual.
Phone	Agent's home phone number.
Mobile	Agent's mobile phone number.
Occup	Agent's business phone number.

Buttons

Button

Description

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Launch into Creditor Maintenance for the selected agent.
See Maintaining creditors in the Creditors manual.

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Add an agent to the student's list of relations.
See Adding agent relationships to students (on page ).
The Create Agent Relationship window is displayed.
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Select the agent from the drop-down list and click Image Removed Image Added.
Note: The creditors shown have a Category of Agent set on the Account tab. See Creditor Maintenance - Account tab in the Creditors manual.

Nominated Agent area fields and buttons
If there are several agents with relationships with the student, select the nominated agent. An invoice can be authorised when submitted by the nominated agent.
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Fields

Field	Description
Agent	Select the agent who enrolled the student from the drop-down list. The available agents are listed in the Relations who are agents area.
Commission Payable	Clear this field if commission is not payable to the agent. By default this field is selected and commission is payable to the agent for enrolling the student in the course.
Commission Control	Commission rule that applies to the agent. This determines the default percentage commission paid to the agent.
Override Rate (%)	Override the percentage commission paid to the agent.
Commission Alert	Select to display an alert message on the Agent Commission Schedule Maintenance window. This is used to display relevant information when users are authorising invoices. Image Removed Image Added Clear this field if no alert message is required.
Comm. Alert Message	Text of the alert message appearing on the Agent Commission Schedule Maintenance window, if Commission Alert is selected.

Buttons

(on page ).

Button	Description
Image RemovedImage Added	Launch into Creditor Maintenance for the nominated agent. See Maintaining creditors in the Creditors manual.
Image RemovedImage Added	Launch into Creditor Maintenance for the head office creditor, if applicable for the nominated creditor. A head office creditor is used if the: invoice is received from the linked creditor payment is made to the head office creditor.
Image RemovedImage Added	Update the agent's commission schedule and invoices. See Using the Agent Commission Schedule Maintenance window
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Invoice area fields
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Field	Description
Number	Invoice number of the agent's invoice.
Date	Date of the agent's invoice.
Claimed Amount	Amount of commission claimed by the agent for enrolling the student in the course. In the following example, the claimed amount has been entered on the Agent Commission Schedule Maintenance window from the agent's invoice. Image Removed Image Added The highlighted figure from above is used for the Claimed Amount field. Image Removed Image Added See Image Removed Image Added.
Paid Amount	Amount of commission authorised to be paid to the agent. In the following example, the invoice has been approved on the Agent Commission Schedule Maintenance window. Image Removed Image Added The highlighted figure from above is used for the Paid Amount field. Image Removed Image Added See Image Removed Image Added.

Common buttons

Button	Description
Image RemovedImage Added	Launch into Course Maintenance for the current course. See Maintaining courses in the Curriculum manual. Image RemovedImage Added

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