Use the Order Details tab to:
- maintain line item details
- select line items that are being paid by this invoice and are to be allocated to general ledger accounts
- view a list of all detail lines that are yet to be selected and allocated to a general ledger account.
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To open the Order Details tab:
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Processing line items
To process line items on the Order Details tab, either:
- Click one of the Show selections.
The line items are displayed for the selected purchase order. - Modify each of the details of the line items, as required. See Receiving goods against a purchase order in the Purchase orders manual.
Select line items to process. Either:
• Select the Process field for each of the required line items.
• Click Select All to select all items shown for the purchase order.
Note: We recommend you process order items with the same general ledger code at the same time. Order items are allocated to the general ledger account with the same description as the first item. If you process order items with different general ledger codes at the same time, all items will be allocated to the general ledger code of the first item.
The selected line items are copied to the G/L Allocations tab. See Creditor Invoice Entry - G/L Allocations tab (on page ).
Creditor Invoice Entry - Order Details tab key fields and buttons
Fields
Field | Description | |
|---|---|---|
Show | Filter the search results to limit the number of purchase orders displayed. | |
Selection | Description |
|---|---|
Not allocated | Display only line items that have not been allocated for the selected purchase order. |
Allocated | Display only line items that have been allocated for the selected purchase order. |
Completed | Display only line items that have been completed for the selected purchase order. |
All this Order | Display all line items for the selected purchase order. | |
Items Received With Invoice | Whether or not the items are to be recorded as received when the invoice is processed. | |
Grid area fields
Field | Description |
|---|---|
Order No | Purchase order number for the selected purchase order. |
Line | Line number on the order of the stock item. |
Status | Status of the line item. Values include:
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Description | Description of the item. |
G/L Code | General ledger code. |
G/L Sub | General ledger sub-allocation code. |
Qty Ord | Quantity of the item ordered. |
Ext Cost Ord | Extended cost of the goods ordered. This is calculated by multiplying the quantity ordered by the unit cost ordered. |
Tax Ord | GST included in the order cost. |
Process | Select to process the line item. See Processing line items above. |
Item Code | Organisation's item code. |
Supplier Item Code | Creditor's item code. |
Tax Code | Tax code. |
Origin | Origin of the items supplied. |
Creditor ID | Creditor's Synergetic ID number. |
Buttons
Button | Description | |||
|---|---|---|---|---|
| Select all line items to process. | |||
| Updates the purchase order status to received. | |||
| Perform an action on the posting that this creditor invoice belongs to. See Creditor invoice posting actions |
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