If a group of students is on an excursion, you create the absence events for them as follows:
- First select the group of students that are absent. See Recording group absences in bulk (on page ).
- Click
.
The Create Bulk Absence Events window is displayed. - Select the Excursion Out and In mode.
The Create Bulk Absence Events window is redisplayed with the fields for the Excursion Out and In mode.
- Select the Excursion Out Date and type the out Time.
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- Select the Excursion In Date and type the in Time.
- Either:
• Select the Excursion Teacher from the drop-down list.
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• Type the person's name in the free-form text field. - Select the Absence Type from the drop-down list, if different from the default.
Note: New Zealand schools use the absence codes required by the NZ Ministry of Education (NZ MOE). See Attendance codes for New Zealand schools (on page ).
- Select the Reason from the drop-down list, if required.
- Type any comments in the Comment field.
- Update any other fields, as required.
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- Click
.
The absence events are created for the group of students.
Create Bulk Absence Events window - Excursion key fields
Field | Description | |||
|---|---|---|---|---|
Absence Event Mode | The type of absence event, as defined in the luAbsenceEventType lookup table.
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Excursion Out Date | Date that the excursion starts. | |||
Out Time | Time that the excursion starts. Note: An optional 24 hour time format can be used for all time fields. This allows for quicker data entry using the numeric keypad as the AM or PM does not need to be entered. | |||
Excursion In Date | Date that the excursion ends. | |||
Time | Time that the excursion ends. | |||
Excursion Teacher | Either:
| |||
Absence Type | The type of absence. Note: The excursion mode will set the default Absence Type to the luAbsenceType record that has a SynergyMeaning of Excursion. For example, School Trip/Camp. Note: New Zealand schools use the absence codes required by the NZ Ministry of Education (NZ MOE). See Attendance codes for New Zealand schools (on page ). | |||
Reason | Reason for the absence. | |||
Comment | Additional information available about the absence. | |||
Part of Day | Part of the day (morning, afternoon or whole day) that the absence event occurs. If you leave this field blank, Synergetic automatically determines whether it is morning, afternoon or all day, based on the times in the absence event. This ensures that reports that rely on whether a student was absent morning, afternoon or a whole day continue to work. | |||
Contact Made | Select if you contacted the person specified in the Reported By field to confirm the details of the absence event. | |||
Contact Rcvd | Select if the person specified in the Reported By field contacts you to confirm the details of the absence event. | |||
Note Made | Select if a note has been created to send home with the student. Note: Your organisation may use this field for another purpose. For example, to indicate a diary entry has been created. | |||
Note Rcvd | Select if a signed note has been received from the parent or guardian. | |||
Approved | Select if the reason given for the absence meets the policy in force at your organisation. This field may not be active for this mode. Note: You do not need to select this field in New Zealand schools as the Absence Type field is used to determine whether an absence is approved by the NZ MOE or not. See Attendance codes for New Zealand schools (on page ). Note: This flag is only displayed if ShowApprovedFlag is selected for the absence event type in the luAbsenceEventType lookup table. | |||
Student ID/Barcode or Surname | When selecting a student to record an absence event for, you can:
Note: Some organisations have a second screen to view the photo of the student just scanned or submitted. | |||
Show Second Screen | Most relevant with the Auto Sign In or Auto Sign Out modes.
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