You can import timesheets that staff have entered in the Staff Kiosk of SynWeb. Synergetic combines the timesheet entries into one line per pay code in Current Pay Maintenance.
Note: You must have security permissions for the PayrollImportTimesheets resource to import timesheets. See Maintaining security permissions in the System maintenance manual.
Importing timesheets
To import a staff member's timesheets into Current Pay Maintenance:
- Select Module > Payroll > Current Pay Maintenance.
The Current Pay Maintenance window is displayed. - Click
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.
The Unprocessed Timesheets Approved for Payment window is displayed.
- Select the staff members whose timesheet entries you want to import.
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- ClickÂ
.
The timesheets are combined into one pay line and imported into the current pay.
Tip: Click
to see the updated pay.
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Note: If the employee already has an entry for the pay code in Current Pay Maintenance, Synergetic enters the timesheet entry as a separate line of the same pay code beneath it.
Note: You can reimport the timesheets if the staff members with imports are deleted from the current pay, or if you abandon the relevant posting.
Unprocessed Timesheets Approved for Payment window key fields and buttons
Fields
Field | Description |
|---|---|
Pay Date | Pay date of the pay you are importing into. |
Posting Number | Posting number of the pay you are importing into. |
Description | Description of the pay you are importing into. |
Pay Group | Filter the Timesheets to Import grid by pay group. |
Timesheets to Import into Payroll grid area fields
Each line represents the timesheets entered by that employee for a specific pay code.
Field | Description | |||
|---|---|---|---|---|
Select | Select to include the timesheets for this employee and pay code. | |||
Name | Name of the employee. | |||
In Pay | If selected, this staff member is already listed in the current pay. | |||
Pay Code | Pay code of the timesheets. | |||
Time | Total amount of time entered in the timesheets. | |||
Pay Line Matches | Number of matches the employee has for this pay code. | |||
Pay Group | Pay group of the employee. | |||
ID | Synergetic ID of the employee. |
Individual Timesheets for Above Selection grid area fields
Each line represents a timesheet entry for the employees and pay codes selected above.
Field | Description |
Pay Code | Pay code of the timesheet entry. |
Date | Date of the timesheet entry. |
Time Range | Start and end time of the timesheet entry. |
Time | Number of hours worked in the timesheet entry. |
Buttons
Button | Description | |||||||||
 | Select all the timesheets in Timesheets to Import into Payroll. | |||||||||
 | Select none of the timesheets to import. | |||||||||
| Reload the timesheet information if you have:
| |||||||||
| Launch Payroll Employee Maintenance for the selected employee. See Maintaining payroll employees | |||||||||
.png) | Launch Pay Code Maintenance for the selected pay code. See Maintaining payroll codes | |||||||||
 .gif) | Import the timesheets into Current Pay Maintenance. | |||||||||
.gif) | Close the Unprocessed Timesheets Approved for Payment window without importing timesheets. |