Searching for attendance records

When you first start Attendance Maintenance, the Attendance Search Criteria window is displayed with your classes for the day.

To search for a class:

Select Students > Attendance Maintenance from the SynWeb main menu.
The Attendance Search Criteria window is displayed.
Type the search criteria into the fields. A list of classes matching your search criteria is displayed.

Note: The School Staff Code defaults to your login ID and the Timetable Date defaults to today's date.
Select a launch link to view and record attendance records for a class.

Tip: You can click on the Period, Room, Class, Description or Staff link to launch Attendance Maintenance.

Tip: You can configure SynWeb to display a warning if a selected class does not fall within the defined semester dates for the year level. See the Attendances_CheckSemesterDates configuration setting in the Synergetic System maintenance manual.

See Attendance Maintenance window for details of managing class attendance.

Attendance Search window key fields, buttons and links
Selection area
The selection area consists of fields used to limit the selection.

Note: Make your selections and SynWeb dynamically searches for matching classes.

Fields

Field	Description
Attendance Officer / Teacher Mode	You can configure Synergetic to differentiate between the Attendance Officer and a teacher entering attendances into Synergetic. By default, the Attendance Officer/Teacher modes are turned off. If this feature is turned on, two modes appear on the Attendance window: Attendance Officer Teacher. When attendances are entered: centrally using the Attendance Officer mode, any reasons entered for absences are treated definitively by Synergetic by teachers using the Teacher mode, reasons entered for absences are treated as possibilities by Synergetic. For more information about turning the Attendance Officer/Teacher modes on and off, see EnableAttendanceOfficerModeFlag configuration setting in the Synergetic System maintenance manual.
File Type	Type of class. Defaults to academic classes. Select from the File Type drop-down list, to display different types of classes. For example, music classes and so on.
Year & Semester	Year and term, semester or reporting period. Defaults to the current year and term. Select from the Year & Sem drop-down list to display classes from a different year and term.
Timetable Date	Date that you are checking the attendance for. Defaults to today's date. To change the date, either: type in a new date use the calendar. See Entering dates and times in the Introduction manual.
School Staff Code	Staff member's identification code. Defaults to your staff code. Select from the drop-down list if you are updating another staff member's student attendances.
Show All Classes Not Yet Marked by a Staff Member	Select to view a list of all classes for the timetable date where the roll has not been marked.
Timetable Group	Filter classes by group. Examples are: junior school middle school senior school yard duty.
Up to end of period	Use the drop-down list to only view classes up to the end of a certain period.

Grid area
The grid area consists of:

key timetable fields based on the selections
launch links to open Attendance Maintenance for the required class
suitable legend entries.

Fields

Field	Description
Time	Start time of the class.
Period	Either: period of the class title of non-teaching period, such as recess or lunch.
Room	Either: usual room, if displayed in normal or italicised font. possibly a different room if the class is displayed in a red font. Note: A red entry usually indicates a substituted teacher but can also be due to a changed classroom.
Class	Class code.
Description	Description for either: the class other time periods, such recess, lunch and yard duty.
Staff	Staff code for the staff member taking the class. Note: A red entry usually indicates a substituted teacher but can also be due to a changed classroom.
Cancel	Click to cancel the class.
Pastoral	Click to launch Pastoral Care Maintenance for students in the class. See Pastoral Care Overview in the Current students manual. Note: This column is not displayed if you do not have the appropriate PastoralCare security permissions.

Launch links

Link	Description
Period / Room / Class / Description	Click on any of the five links to display the Attendance Maintenance window for the selected class. See Attendance Maintenance window in the Attendance manual. Tip: Click on the Class link by default.

Legend

The Legend area contains an explanation for the formatting applied to each of the classes, or other time periods, displayed in the grid area. Only the relevant legend entries are displayed, depending on the status of the classes.

Colour and font	Description
Black, normal font	Class containing students, taught by the regular staff member in the usual room. In the following example, Mr Dawson is taking his usual chemistry class S/CH123.
Red, normal font	Class where a change has been made, either the: selected teacher is taking a class that is normally taken by another person class is being held in a different room to the usual room. In the following example, Mr Dawson is taking the Maths Methods class S/M4124. This is either not his usual class or the room has been changed.
Black, italicised font	Class normally taken by the selected teacher has been substituted to another teacher. In the following example, the accounting class S/AC341 is being taken by the substitute teacher, Ms Glenda Smith (GSM). Mr Dawson usually takes this class.
Black or red, bold font	Class attendance has been marked. In the following example, attendance for the English class J/00EN1 has been marked and submitted.
Green, normal font	Class which has no students but is taken by a staff member.
Grey, normal font	Either: recess or lunch classes which have been flagged as not requiring Attendance entry.
Yellow background	Class which extends across more than one period.