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Selecting absentees for bulk entry

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  • Created by Former user, last modified by Former user on Feb 28, 2017
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Use the Absence Events Bulk Entry - Selection Screen window to select the groups of students who are absent from their usual classes.

 Opening the Absence Events Bulk Entry - Selection Screen window
  1. Select Module > Students > Absence Events Bulk Entry.
    Tip: You can also access the Attendance functions by clicking .
    The Absence Events Bulk Entry - Selection Screen window is displayed.

    Note: If the Absence Events Bulk Entry window is open you can click  to display the Absence Events Bulk Entry - Selection Screen window. This allows you to add more absent students to the list that you are working with.
    Note: If the Create Absence Event window is open, you can click   to display the Absence Events Bulk Entry - Selection Screen window. See Individual student absence events.


Absence Events Bulk Entry - Selection Screen window key fields and buttons
Fields

Field

Description

File Term / Year

Year and term you are including.
Defaults to the current year and term.

Process Date

Include records updated in Synergetic on a given date. Defaults to today's date.

Tagged IDs

Include the students tagged earlier.
See Creating absence events for tagged students.

ID

Synergetic ID of an individual student.

Campus

Campus that the students are enrolled at.

From Year Level /
To Year Level

Year level or range of year levels.

Form

Form that the students are members of.

House

House that the students are members of.

Tutor Group

Tutor group that the students are members of.

Boarder

Students with a given residential status.

Status

Students with a given status.
Note: The system administrator defines the student record file types. Refer to the System maintenance manual.

Process All Tuition Variation Types

Select to include all Tuition Variation Types.
Clear to select an individual Tuition Variation Type.

Class

Select a class or group of classes based on:

  • File Type
  • Campus
  • Class Code.

Students Who Are Selected Are

Include the students in one of the panes on the Absence Events Bulk Entry window, either the:

  • To be Processed pane
  • Not to be Processed pane.
    The default selection is that selections are To be Processed.


Buttons

Button

Description

Loads student details from a file created in another program, such as Microsoft Excel.

Note: The file must have the Synergetic ID number in the first column, with one student per row.

Delete a bulk absence event. For example, you can delete a bulk absence event created for the wrong group.
The Select Process Number window is displayed.

To delete a bulk absence event:

  1. Select the process number to delete.
  2. Click .

    The following dialog window is displayed.
  3. Type delete.
  4. Click .

    The following dialog window is displayed.
  5. Click .

Use the search criteria entered to select students to be placed in either the To be Processed or Not to be Processed pane of the Absentee Bulk Entry window.

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