SynWeb Medication Administration Uplift: A Step-by-Step Guide

Why Use This Feature?

This feature enhances record-keeping related to administering medication to students during medical incidents. It provides a structured way to record the medication given, dosage, time, and any other relevant notes, ensuring compliance with school policies and student safety protocols. This information is valuable for future reference, analysis, and reporting purposes.

Activating and Configuring This Feature (for System Administrators)

1. Define Incident Types

• Access the luMedicalIncidentType lookup table.

• Add new incident types representing the "Administer Medication" category. For instance, create entries like "Administering Prescribed Medication" or "Administering Over-the-Counter Medication", ensuring their Synergy Meaning is set to "AdministerMedication". This step categorises specific incident types related to medication administration.

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2. Configure the Policy Prompt

• Go to Configuration File Maintenance.

• Locate the "Medication Administration Policy Prompt" key (MedicalMaint|Incidents|AdministerMedication|MedicationAdministrationPolicyPrompt).

• Edit the value to include your school's policy on medication administration. You can use plain text, punctuation, and a hyperlink. For example, you can include a link to your school's medication authorisation form or policy document.

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3. Configure Field Labels

• In Configuration File Maintenance, find the following keys and modify their values to match your school's terminology:

  • "Medication Prescribed" field label (MedicalMaint|Incidents|AdministerMedication|MedicationPrescribedFieldLabel). The default value is "Name of Medication".

  • "Medication Notes" field label (MedicalMaint|Incidents|AdministerMedication|MedicationNotesFieldLabel). The default is "Medication notes".

  • "Medication Notes" field instructions (MedicalMaint|Incidents|AdministerMedication|MedicationNotesInstruction). The default is "Include the dosage given, time administered and witness name". This instruction provides guidance to users on what information to include in the medication notes.

4. Enable the Feature

• Locate the FeatureToggle|AdministerMedicationMedicalIncident|Enabled configuration key in Configuration File Maintenance.

• Set the value to True to activate the medication administration section in SynWeb Medical Maintenance.

Recording Administration of Medication (for users such as Sick Bay staff)

1. Sign In a Student

• In SynWeb, navigate to Students > Medical Maintenance.

• Select the relevant medical venue.

• Use the Sign In button to sign in the student.

2. Select the Incident Type

• On the Incident tab, choose the appropriate incident type from the "Type of Incident" dropdown.

• If the chosen incident type has a Synergy Meaning of "AdministerMedication," the "Medication Administered" section will appear automatically along with the configured policy prompt.

• For other incident types, you can access the "Medication Administered" section through the "Add more details" dropdown. Selecting this option also displays the policy prompt.

3. Review and Accept the Policy Prompt

• Carefully read the policy prompt and ensure you understand the school's medication administration policy.

• Click "Add" to acknowledge the policy and proceed to record the medication details. Clicking "Cancel" closes the prompt without displaying the fields.

4. Record the Medication Details

• In the "Medication Administered" section, enter the following information:

  • "Medication Prescribed": The name of the medication administered.

  • "Medication Notes": Dosage, time administered, witness name, and any other relevant details.

5. Save the Incident

• Click "Save" to store the incident details, including the medication administration information.

• This information will be saved in the database and will be available for viewing and editing in both SynWeb and SynMain.

By following these steps, you can enable and effectively utilise the medication administration feature in SynWeb, improving the accuracy and efficiency of medication record-keeping in your school.

Communicate Change to Your Users

Successfully introducing a new feature relies on effective communication and training. Consider the following steps:

• Tell your staff about the new functionality, and encourage them to use it

• You may wish to provide customised training or policy guidance to users on how to utilise the new functionality effectively