Creditor invoice posting actions

Use the Posting Action window to:

• close off the posting
• modify previous invoices
• print cheques
• delete an invoice from the posting
• set or adjust the control amount for the posting
• do an audit print of the posting
• abandon the posting.

Note: You cannot edit postings that are currently reconciled in a past or open bank reconciliation.

Closing off a posting

Note: The Close Off report now lists the Purchase order number.

To close off a posting:

1. Click .
   The following warning is displayed.
   
2. Click .
   The Print dialog box is displayed.
3. Click .
   The posting entry is printed. The following message is displayed.
   

Modifying summary information

To modify posting summary information:

1. Click .
   The Modify Creditor Invoice Summary Information window is displayed.
   
2. Edit the posting date, invoice description or control amount.
   You cannot edit any other summary options.
3. Click .

Modifying invoices

To modify invoices:

1. Click .
   A list of outstanding invoices for the selected creditor is displayed.
   
2. Double click the invoice to be modified.
   The following warning is displayed.
   
3. Click .
   The Creditor Invoice Entry - Invoice tab is displayed.
4. Make the required changes to the invoice.

Deleting invoices

Note: You can only delete one invoice at a time.

To delete an invoice:

1. Click .
   The Delete Creditor Invoice Entry window is displayed.
   
2. Double click the invoice to be modified.
   The following warning is displayed.
   
3. Click .
   The invoice is deleted. 

Printing cheques

To print a cheque:

1. Ensure cheque stationary is loaded in the printer.
2. Click .
   The Print dialog box is displayed.
3. Click .
   The cheque is printed. 

Creating a different or new posting

Note: Select to keep an invoice open while creating a new or different posting.

To create a different or new posting:

1. Click .
   The Select Creditor Invoice to Process window is displayed.
   
2. Click .
   The Creditor Invoice Entry - Creditor tab is displayed.
3. Click .
   The Creditor Search window is displayed with a list of matching creditors.
4. Select the required creditor and click .
   The Creditor Invoice Entry - Invoice tab is displayed.
5. Enter the invoice details.

Printing the audit print for posting

To print an audit print for posting:

1. Click .
   The Creditor Invoice Entry - Audit Print window is displayed. 
   
2. Save, print or close the audit print.
   
   Note: The Audit Print report now includes any Purchase Order details.
   
   

Abandoning a posting

Note: This deletes both the posting and all invoices that have been entered into it.

Note: You must have Update privileges for CreditorInvoiceEntry:AbandonPosting to be able to abandon postings. See Group/User Security Maintenance - Groups View in the System maintenance manual.

To abandon a posting:

1. Click .
   The following warning is displayed.
   
2. Type abandon.
3. Click .
   The following message is displayed.
   
   The invoice is deleted from the list of invoices for the creditor.