Medical Maintenance - Incidents tab - Summary sub-tab

Use the Summary sub-tab of the Incidents tab to:

maintain a summary of the incident
schedule actions to follow up after the incident.

The Incidents tab consists of:

a grid area on the left which lists existing incidents
six sub-tabs to record details about each incident.

In the following example, the student's injury on the 03/03/2014 is selected. The corresponding details for this incident can be seen to the right - in this case the Summary sub-tab.

Opening the Summary sub-tab

To open the Summary sub-tab of the Incidents tab:

Open the Medical tab from one of the following maintenance windows:
• Current Student Maintenance. See Current Student Maintenance - Medical tab in the Current students manual.
• Future Student Maintenance. See Future Student Maintenance - Medical tab in the Future students manual.
• Past Student Maintenance. See Past Student Maintenance - Medical tab in the Past students manual.
• Staff Maintenance. See Staff Maintenance - Medical tab in the Human resources manual.
Click .
The Summary sub-tab of the Incidents tab of the Medical Maintenance window is displayed.

Medical Maintenance - Incidents tab - Summary sub-tab key fields and buttons
Fields

Field	Description
Date	The date the incident occurred. The date defaults to today's date if you click when first adding the incident. You can enter or modify this date manually.
Type	The type of incident. Maintain the type of incident. See the luMedicalIncidentType lookup table in the System maintenance manual. This is useful for reporting on types of incidents, for example how many sporting injuries occur in a given period.
Venue	The venue at which the incident occurred. Select from the drop-down list. Maintain the venue of the incident in the luMedicalVenue lookup table. See Maintaining lookup tables in the System maintenance manual.
Time In	The time the person arrived at the sick bay. The time defaults to the current time if you click when first adding the incident. You can enter or modify this time manually. If the patient is a student the time they checked into the sick bay will appear next to their name in the Attendance Maintenance window for the class they should have been attending at the time of the incident. This time will also appear on the student's timetable in Current Student Maintenance depending on the ShowInSynergeticTimetableFlag in the luMedicalIncidentType lookup table. See Maintaining lookup tables in the System maintenance manual.
Time Out	The time the person left the sick bay. Either: Click . The current time is filled in automatically. Type the time in. Specify the time in 24-hour format. If the patient is a student the time they checked out of the sick bay will appear next to their name in the Attendance Maintenance window for the class they should have been attending at the time of the incident. This time will also appear on the student's timetable in Current Student Maintenance depending on the ShowInSynergeticTimetableFlag in the luMedicalIncidentType lookup table. See Maintaining lookup tables in the System maintenance manual.
Presentation	Initial diagnosis made at your organisation of the: injuries sustained condition presented at the sick bay.
Despatch	Details of where the person was sent from your organisation for further treatment and any medications used.
Comment	Additional details of the incident.
Follow Up	Select to follow up on the date specified. Specify follow up comments, if required. Note: The Crystal Report, MEDINCF, can be used to identify medical incidents requiring follow up.
Restricted Activities	Select to define restricted activities for the student.

Restricted Activities fields

Field	Description
Expected End Date	Date the restricted activity record is expected to end.
Restricted Days	Number of days the student's ability to perform activities will be restricted.
Restriction End Date	Date the restricted activity period ends.
Review By	Community member or staff member reviewing the restricted activity record. Note: Only community members with the STFMED constituency are displayed in this field.
Restriction Comments	Description of the restriction.

Buttons

Button	Description
	Click to fill in the Time Out field with the current time, in 24-hour format.
	Launch the Medical Incident Note Crystal Report.

Grid area fields
All fields in the grid area are entered on the Summary sub-tab.

Field	Description
Date	Date of the incident.
Type	Type of incident.
F/up	Selected if a follow up is required on the Follow Up Date specified.
Diagnosis	Initial diagnosis made at your organisation.
Despatch	Details of where the person was sent from your organisation for further treatment and any medications used.
Follow Up	Follow up comments.
Follow Up Date	Date the follow up is scheduled for.
Modified Date	Date the incident was last modified.
Modified By	Synergetic user that last modified the incident.

Tip: When modifying an existing incident, first select the incident in the Incidents grid area.

Grid area buttons

Button	Description
	Add a new row in the Incidents grid area and then edit the incident details on each of the sub-tabs.
	Delete the incident highlighted in the Incidents grid area.