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Use the Codes bar to view codes used to:


titleOpening the Codes bar

To open the Codes bar:

  1. Select Students > Student Maintenance from the SynWeb main menu.
    The Set Current Search Criteria window is displayed.
  2. Search for the student. See Searching for students.
    The first student's record is displayed on the Current Student Maintenance window. One bar is expanded depending on your last session or earlier selection.
  3. Scroll down to the Codes bar, if required.
  4. Click the Codes bar.

    : You can click anywhere on the bar to open it.

    The Codes bar of the Current Student Maintenance window is expanded.
    Image RemovedImage Added

Current Student Maintenance - Codes bar key fields and buttons

Previous System Codes area fields
Codes generated during the conversion from a previous system are for information purposes only.



Student Code

Code for the current student in the system used before Synergetic.

Parent Code

Code for the parent or family in the system used before Synergetic.

Other Codes area fields Bullet list
Codes are used to relate student records with external programs; if they need a different code to the Synergetic ID. Codes are optional depending on the external programs used at your organisation.



Bar Code

Code given to the student for barcoding programs in your organisation.
For example in the library, the barcode may be based on the ID and a check digit.

Studies Code (Australia) /
NSN (New Zealand)

Student's candidate number allocated by a government body responsible for higher secondary qualifications.

For example, in Australia:

  • School Curriculum and Standards Authority in WA
  • BSSS in the ACT
  • and so on.

The data can be imported from or exported to these external systems. See Importing and exporting student data in the Current students manual.
In New Zealand, NSN is:

  • a record of learning number
  • allocated by the ENROL (electronic enrolment management system) program
  • for students:
  • participating in NCEA (National Certificate of Educational Achievement)
  • moving into tertiary education.

See Managing New Zealand student NSNs and identity details in the Current students manual.

Tip: Some organisations relabel this field to meet their needs in their jurisdiction. For example, Learner ID.

Note: Queensland organisations can populate this field with the QSA Student Number by importing the LUI file using the Import/Export Student Data - QCAA tab. See Import_Export Student Data - QCAA tab.

Important: Queensland organisations must conform with this usage to use the QCAA functionality.

Timetable Code

Code used in external timetabling program, if required.

Alternate Code

Spare code field. Use as needed.

Tertiary Registration Code

Student's candidate number allocated by the government body responsible for tertiary entrance.

Government Student Number

Student number assigned to the student by the government.

Note: This field is automatically populated if you transfer a past or future student to current students. See either:
Transferring future students to current students
Transferring past students back to current students.


Queensland organisations use this field to record the Learner Unique Identifier (LUI) used by the Queensland Curriculum and Assessment Authority (QCAA) to identify students.

Queensland organisations can populate this field by either:

  • Exporting and submitting the Register New Student File to the QCAA then importing the supplied Learner Unique Identifier File to automatically populate this field for all students listed in the file.
  • Manually entering the LUI number, if known.

Note: For information about exporting the Register New Student File and importing the Learner Unique Identifier File, see the /wiki/spaces/PRD/pages/2347864578.


Victorian organisations use this field to record the Victorian Student Number (VSN) used by the Victorian Curriculum and Assessment Authority (VCAA) to identify students.

Victorian organisations can manually enter:

  • N if a new VSN is required
  • U if the student has a VSN but the number is uncertain
  • Actual VSN, if known.

Early Learning Code

Early Learning Code assigned to the student by the government.

Vocational Education Code

Vocational Education Code assigned to the student by the government.

Unique Student Identifier

Government-issued reference code which uniquely identifies students as someone who has undertaken education or training in Australia.

Common fields



Search Filter

The Search Filter field is located at the top of the Student Selector. This field can be used to filter students by any of the information displayed in the Student Selector.
For example to filter students by name simply type either the student's:

  • last name
  • first name
  • last name then first name separated by a comma.
    To filter students by year level simply type the student's year level in the Search Filter field.

Common buttons



Create a new student. See Creating new students.

Delete the selected student. See Deleting a current student.

Display the Current Student Maintenance Search Criteria window.
You can update the search criteria and search for new students. See Searching for students.

Customise how the bars are displayed. See Customising navigation bars in the Introduction manual.

Create a new task relating to the current student. See Managing tasks in the Introduction manual.

Click to refresh information for the selected student.