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Use the Courses tab to view information on external or internal courses that the past student attended.

Note: Use the Classes tab to view details of academic and co-curricular classes offered by your organisation. See Past Student Maintenance - Classes tab (on page ).

Expand
titleOpening the Courses tab

To open the Courses tab:

  1. Select Module > Development > Past Student Maintenance from the main menu.
    The Set Past Student Search Criteria window is displayed.
    Tip: You can also access the past student functions by clicking Image Removed Image Added.
  2. Select the past student. See Searching for past students (on page ).
    The Personal tab of the Past Student Maintenance window is displayed.
  3. Click the Courses tab.
    The Courses tab of the Past Student Maintenance window is displayed.
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Past Student Maintenance - Courses tab key fields and buttons
Grid area fields
The fields displayed depend on whether the Show Financial field is selected or not.

Field

Description

Type

File type for the course.

Course Code

Abbreviation for the course.

Description

Description of the course.
This is populated from Course Maintenance.

Status

Current course status for the selected student.

Linked Course

Prior course that this course is linked to, if applicable.
To maintain the status, click Image Removed Image Added and update the Prior Course field on the Enrolment tab.
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Status Date

Date the course status was updated.
To maintain the date, click Image Removed Image Added and update the Date field on the Enrolment tab.
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Start Date

Start date of the course.

End Date

End date of the course.

Total Fees

Cost of the course.
This field and the following three are only displayed if the Show Financial field is selected. See Show Financial below.

Charged

Total the student is charged for the course.

Paid

Amount paid for the course to date.

Owing

Amount owing for the course.


Fields

Field

Description

File Type

Filter based on the file type of the courses. See File types in the Introduction manual.
Courses can be either academic or co-curricular. You can:

  • Do nothing to display academic courses (file type A) by default.
  • Select the Not Selected option, from the drop-down list, to display courses of all file types.
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  • Change the file type selection to view courses in other areas.

Show Financial

Also display financial details about the course.
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Note: Click Image Removed Image Added and click the Payment tab to view more financial details in the Course Details Maintenance window.

Buttons

(on page ).

Button

Description

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Launch Courses Maintenance for the selected course.
See Maintaining courses in the Curriculum manual.

Tip: You can double click on the selected course in the grid, to display the Course Details Maintenance window. See Maintaining details of a past student's course (on page ).

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Maintain the course details for the selected student.
See Maintaining details of a past student's course

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