Use the Attendance Maintenance window to:
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Note: Notification icons are used to indicate important information about the student. In this case the icons indicate Domink Graebner has an anaphylaxis alert. See Using notification icons in the Synergetic Introduction manual. Anchor
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To open the Attendance Maintenance window:
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Attendance Maintenance window key fields and buttons
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Fields
Field | Description |
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Class Details | Details of the class are displayed. The class details include:
Note: You can use the DescriptionShort configuration setting to define the file semester text displayed at the top of the Attendance Maintenance window. See DescriptionShort configuration setting. Note: The staff code is displayed for the person taking the class. If a teacher has been substituted, the substitute teacher's staff code is displayed. |
Set attendance records as being entered by another staff member | Select another staff member to enter the attendance records as. |
Show Photos | Select to display photos next to the students' entries, if they are available. Clear the field if the photos are not required. |
Show Alerts | Display custom icon alerts for the student. |
Show Today's Attendance | Select to display the students who attended the class today. Note: This field is hidden by default but is visible when the SynWeb:ShowDailyAttendanceStringColumnFlag configuration setting in Synergetic is set to false. |
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| Create a pastoral care item of the selected template for each selected student. Note: Select students using the |
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Note: This field is only visible if your organisation has defined pastoral care templates. |
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| Launch a hot report for the entire class. Hot reports can be viewed in:
See Configuring attendance hot reports in the System maintenance manual. |
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Buttons
Button | Description |
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| Display the Attendance Maintenance Search window to select a different list of classes. |
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Grid area
The grid area consists of:
- key fields for each student attendance record for the selected class and date
- a button to confirm the attendances.
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Tip: If you are only viewing a class' attendance records, just select the next option using the SynWeb main menu once you have finished. There is no Exit button in SynWeb, as there is in Synergetic.
Grid area fields
Field | Description |
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Student details | The following details are shown for each student:
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Absence events | Any absence events within the time of the current class that might explain the student's possible absence from class are displayed. For example, an absence slip has been entered using Synergetic. It is displayed as Late 10:08am Late... |
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Photo | If the Show Photos field is selected, either:
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Att. | Mark the student's attendance or absence. Each student's attendance at the class is either: |
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Note: The initial symbols displayed are set using the DefaultAttendedMode configuration setting detailed in the Synergetic System maintenance manual. When you click repeatedly on the field, it toggles between |
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Note: The order that these are displayed is determined by the TreatBlankAsAttendedFlag configuration setting detailed in the Synergetic System maintenance manual. Note: |
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Poss Tchr Type | Drop-down list providing a possible Absence Type explaining why the student is absent. Note: New Zealand schools use the absence codes required by the New Zealand Ministry of Education (NZ MOE).See Attendance codes for New Zealand schools |
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Poss Tchr Reason | Select a possible reason for the absence from a list. |
Poss Tchr Description | Type in a description of the possible reason for the absence. |
Late arr. | Select if the student has arrived late for class. Your organisation's policy determines when this entry is made.For example, more than 5 minutes late is considered late and more than 15 minutes late is considered truant. Note: SynWeb can be configured to create an absence event with a Late absence type if the student is flagged as late. See LateAndNotPresentWriteLateTypeFlag configuration setting configuration setting in the Synergetic System maintenance manual. |
Time | Time that the student arrived, if the Late Arrive field is selected. Defaults to the current time. Adjust if necessary. |
Early dep. | Select if the student left early, before the end of the class. |
Time | Time that the student left, if the Early dep. field is selected. Defaults to the current time. Adjust if necessary. |
Today [now] | Provides a quick view of the status of Absence Type for a student for the selected day. |
A hyphen (-) is used to indicate that a class has not been marked. All other codes use the Absence Type recorded for the each of the student's classes during the day. For example, Stephen attended the dentist or doctor (D) in period 1 but period 2 is unknown (U). Further investigation reveals that Stephen was held up at the doctor and the code for period 2 can be changed to D as well. The actual codes are configurable. In the example above, D is used for doctor or dentist. See SingleDisplayValue in the luAbsenceType lookup table in the Synergetic System maintenance manual. Note: New Zealand schools use the absence codes required by the NZ Ministry of Education (NZ MOE). See Attendance codes for New Zealand schools |
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User-defined fields | Up to five additional user-defined fields (columns) can be included in the grid area. For example, the administrator has set up flags to mark whether:
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| Select to include this student when making pastoral care items from templates. |
| Launch a hot report for this student. Hot reports can be viewed in:
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Grid area buttons
Button | Description |
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| Submit the changes and record that the class attendance has been marked. |
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| Reverse the earlier submission of attendance or nonattendance records. For example, Thursday's attendance details for a class have been entered rather than Friday's. |
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