Use the Set Future Student Search Criteria window to search for future students.
See Searching in the Introduction manual for details on how to use the search tools.
Note: If the student is not found, click 
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to add a new future student from this window. See Creating future students (on page ).
Tip: If you cannot find the person you are looking for, it could be because they are not yet a future student but still only hold enquiry status. See Searching for enrolment enquiries (on page ). You can also use the Process Future Student and Enquirers window to search for future students.
Tip: The Future Student area allows you to search by year of enrolment, while the Application area allows you to search by enrolment year of each application.
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Set Future Student Search Criteria window areas
Area | Description |
|---|---|
Future Student | Future student's details. |
Contact | Primary contact's details. |
Activity | Record of student activities. Activities include things such as school tours, interviews or phone calls. |
Application | Student's application details. |
Course | Information about any courses the student attends. |
Set Future Student Search Criteria window key fields and buttons
Fields
Area | Description |
|---|---|
Archive Search | Select this field to display all students deleted from the future student constituency. These students may have either been:
Note: Students who were added using Current Student Maintenance directly do not appear when this field is selected. |
Future Student area fields
Field | Description |
|---|---|
Surname | Student's surname. |
Preferred | Student's preferred name. |
ID | Automatically generated by Synergetic when you create a new future student. |
Tagged IDs | Select Tagged IDs to restrict the search to your tag list. See Tag lists in the Introduction manual. |
Gender | Student's gender. Note: You can define the list of genders used at your organisation using the luGender lookup table. See luGender lookup table. |
Enrol Year | Year the future students are enrolled to join your organisation. |
Status | Status of the future students. These include:
Note: Maintain the values in the luFutureStatus lookup table. See luFutureStatus lookup table in the System maintenance manual. |
Campus | Campus where the student is enrolled. |
Year Level | Student's year level. |
Sub School | Search for students by the sub-school they are grouped into, if applicable. |
This is used mostly by multi-campus organisations that provide schooling for all year levels at each campus. For example, year levels can be grouped into:
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Boarder | Student's residential status. Typical values include:
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Full Fee | Whether or not the student is a full-fee-paying student. |
Priority | The assigned relative priority of the future student's enrolment. For example, high priority due to having a sibling at your organisation.
Note: Maintain the values in the luFuturePriority lookup table. See luFuturePriority lookup table in the System maintenance manual. |
Boarding House | Indicates in which boarding house the student boards. For example, Buckley House, Stanley Avenue House. |
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This is used at organisations that have multiple boarding houses. | |
Form | Allocated student form. |
Tutor Group | Allocated student tutor group. |
For example, students may meet with their tutor before the first period to receive information about forthcoming events and other matters. | |
House | Allocated house group. |
Gov Student No | Student number assigned to the student by the government. |
Used for searching for an individual student. |
Contact area fieldsAnchor
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Field | Description |
|---|---|
Contact Surname | Search for students by contact surname. |
Contact Preferred | Search for students by contact preferred name. |
Suburb | Search for students by suburb. |
Postcode | Search for students by postcode. |
Activity area fieldsAnchor
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Field | Description |
|---|---|
Activity | Search for students based on activities. |
Activity Status | Search for students based on the status of activities. |
Activity By | Search for students based on activities performed by a selected community member. |
Follow Up Date To | Search for students based on activities with a set follow up date. |
Follow Up | Search for students based on activities that have been marked as requiring a follow up. |
Follow Up By | Search for students based on activities that have been marked as requiring a follow up by the specified community member. |
Application area fieldsAnchor
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Field | Description |
|---|---|
Enrol Year | Search for students based on the year that the future student has applied for. |
Campus | Search for students based on the campus that the future student has applied for. |
Status | Search for students based on the status of the future student's application. |
Year Level | Search for students based on the year level that the student has applied for. |
Marked for Review | Search for students based on whether the future student has been marked for review. |
Category | Search for students based on the category assigned to their application. |
Course area fieldsAnchor
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Field | Description |
|---|---|
Course Code | Search for students based on the course they have applied for. |
Description | Search for students based on the description of the course they have applied for. |
Linked Course | Search for students based on the linked course they have applied for. |
Course Status | Search for students based on the status of the course they have applied for. |
Status Date >= / <= | Search for students based on what the status of the course they applied for was during this period. |
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