Use the Payment Detail tab to enter information about the source of the cash payment received, such as:
...
- Allocate to a debtor's account if paying to an account on the Debtor Cash Receipts Entry - Fees tab (on page ).
- If the payment is not be allocated to a debtor's account, allocate the payment on the Debtor Cash Receipts Entry - G/L Allocations tab (on page ).
- Click Posting Action. You can perform a number of functions, including closing the posting. See Cash Receipts Entry - Posting Action (on page ).
Note: If you are entering a mixed receipt of fees and donations, enter the whole amount on the Payment Detail tab then allocate the fees using the Fees tab and the donations using the G/L Allocations tab.
| Expand | ||
|---|---|---|
| ||
To open |
...
the Payment Detail |
...
tab: |
...
|
...
|
...
|
...
|
...
|
...
|
...
|
...
|
...
|
...
|
...
|
...
.gif)
Debtor Cash Receipts Entry - Payment Detail tab key fields
Posting Summary Information area fields
This area displays information about the posting. See Cash Receipts Entry - Posting ActionAnchor H_1405 H_1405 (on page ) for information about posting.
These fields are for information only.
Field | Description |
|---|---|
Number | Posting number. |
Date | Posting date. |
Description | Description of the posting. This is useful when reviewing past postings. |
Control Amount | The total amount entered in the posting's transactions must add up to this value. This is a precautionary measure as you cannot close off a posting if the sum of transactions does not equal this. |
Transaction Count | Number of transactions being posted. |
Amount | Amount of the posting. |
Date | Receipt date. |
Payment Summary area fields
The payment summary area displays a summary of the drawer, amount received and the amount allocated so far.
Field | Description |
|---|---|
Rcpt No | The receipt number is automatically allocated. |
Drawer | Either:
|
| |
Enable Quick Entry Popup | Select to use the Quick Entry Popup to quickly populate the Payment Details, Fees and G/L Allocations fields. See Using the Payment Creation window |
. | |
Set As Default | Sets the selected payment type as the default for the debtor. |
Payment Type | The type of payment. Select:
Note: Different fields become editable depending on your selection. |
Bank | The bank from which the cheque was issued. Note: You cannot proceed when an inactive bank account lookup table record is selected. |
Branch | The branch from which the cheque or money order was issued. |
Auth | The authorisation number of the credit card |
Credit Card type | The type of credit card. |
.png?version=1&modificationDate=1571145732837&cacheVersion=1&api=v2&height=162)
Note: You can use the Credit Card Configuration window to control which users at your organisation can enter, view, and update credit card details. See Configuring credit card access. | |
Card Number | The credit card number. |
Expiry Date | The credit card expiry date. |
Bank Statement Reference | Type either the:
Cheque numbers are displayed on bank deposit slips but not audit prints. |
BSB | The Bank State Branch number of the EFT or cheque account. |
Account | The account number of the EFT or cheque account. |
Amount | The amount paid in the specified currency. Note: Amounts in a foreign currency are converted into the default system currency for all allocations. |
Date | The date the payment was made. |
Currency | The currency of the payment. Note: This field is not editable, and only displays if other currencies are defined. Bank accounts can only receive payments of their specified currency. See Banking Configuration Maintenance - General tab in the Finance manual. |
Exchange | The rate by which the Amount is multiplied to calculate the local amount. Note: This field is not editable, and only displays if other currencies are defined for the bank code. Exchange rates are maintained in the General tab of Foreign Currency Maintenance. See Setting up foreign currencies in the Finance manual. |
Local Currency Amount | The Amount converted into the default system currency. |
.gif)
Buttons
Button | Description |
|---|
| Launch the Enter Surcharge window to add a credit card surcharge to the payment amount. Note: When a surcharge is entered, the debtor account shows the normal payment amount, but the receipt and the Bank Deposit List include the surcharge amount. See luCreditCard lookup table in the Finance manual for more information about setting up and maintaining credit card surcharges. |
|
Receipt Printing area fields
Field | Description |
|---|---|
Print Receipts | Select to generate printed receipts. |
Number to Print | Select how many copies of the receipt to print. |
Reference on Receipt | Enter the description to appear on the receipt. |