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Import standards file | Import a standards file. This file is supplied by NZQA to School software providers and contains a full list of current standards on the Directory of Assessment Standards (DAS) and the current Scholarship standards. This file is sent to software providers at the beginning of each year with several monthly updates also sent during the year. File conventions - The file is a variable length ASCII text file terminated by carriage return and line feed, with fields delimited by “*”. - The file is named “standard.txt” First Record - The first record has a special format to record the date generated at NZQA. - Standardfiledate = YYYYMMDD where “YYYYMMDD” is the date created.
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Export entries and results file | Export an entries and results file From - '01 - Secondary Schools Data Exchange - 2024 Specifications V4.3' Paragraph 4. Student Entries - dated 15 March 2024: Student Entries This file is sent from a School to NZQA and contains student details and entry data for their students entering NQF or Scholarship standards in the current academic year. This file must be sent to NZQA at the beginning of every month from April however schools can elect to send this file more frequently. File conventions - This file is in XML format for 2024 (see file format and XML schema formats). - Date field format are ccyy-mm-dd. - The file name is nceannnnn.xml or nceannnnn.gzip, where nnnnn is the MoE School number (e.g. ncea00257).
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Import National Student Number File | This import file is no longer provided by NZQA. NZQA stopped providing this file to schools in February 2011.
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Import Student Billing Details File | This import file is no longer provided by NZQA. NZQA stopped providing this file to schools in April 2010.
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Import Student Results File | Export an entries and results file From - '01 - Secondary Schools Data Exchange - 2024 Specifications V4.3' Paragraph 5. Student Entries - dated 15 March 2024: Overview This file is supplied by NZQA to the requesting school and contains results for their students for the specified academic year. This file is available as a downloadable file from the Schools’ secure website as a dynamic results file for a school for the academic year selected. File Format This file will be in XML from 2012 onwards. The main XML Schema Definition (XSD), defining the structure of the XML documents to be generated, is: - SecondaryLearnerData-2.0.xsd The XSD above contains references to components and types specified in the following XSDs: - CommonNZQAComponents-6.0.xsd
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Import Student Results File (External) | Export an entries and results file for externally assessed standards See Import Student Results File above | |||||||||||||
Import Context Codes File | This import file is no longer provided by NZQA. NZQA stopped providing this file to schools in February 2011. The context code is now part of the standards file import.
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Import School Accreditation File | Import school accreditations. From - '01 - Secondary Schools Data Exchange - 2024 Specifications V4.3' Paragraph 7. Student Entries - dated 15 March 2024: This file is supplied by NZQA to the requesting school and contains a list of the standards in which the school currently has Consent to Assess. This file is available as a dynamically generated downloadable file from the school’s secure website or on request to NZQA. File conventions
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Fields
Field | Description | |
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Preview Error Listing Only | Select this field to preview the error listing without processing the export. Note: This field is only displayed when the Export Entries and Results File action is selected. | |
School Number | Unique school number assigned to your school by the NZQA. Note: This field is only editable when the Export Entries and Results File action is selected. | |
Provider Code | Unique provider number assigned to your school by the NZQA. Note: This field is only editable when the Export Entries and Results File action is selected. | |
Location | Unique location number assigned to your school by the NZQA. Note: This field is only editable when the Export Entries and Results File action is selected. | |
Year Level From/To | Range of year levels to export. | |
Process Date | Date the export was completed. | |
Set Blank Result Dates To | Select a date to populate blank result dates with the selected date. Note: This field is only editable when the Export Entries and Results File action is selected. | |
Default Assessment Opportunity for Externally Assessed Standards to 1 | Externally assessed standards must have an assessment opportunity. If entering this information manually (see Current Student Maintenance - NCEA tab) or setting it in bulk (see Setting NCEA standards in bulk) is too time consuming, so you can select this field to default the value of the Assessment Opportunity field to 1 for all externally assessed standards. | |
Create Assessment Area for Secondary Course Endorsements | Select to create a subject assessment area for subject assessments with codes that match secondary course numbers in the import. The created subject assessment area will have:
See Subject Assessment Area Maintenance - Area bar - Area tab. Note: This subject assessment area is only created when the subject assessment does not already have a subject assessment area with a SynergyMeaning of NCEASCE. Note: This field is only displayed when the Import Student Results File action is selected. | |
Version Update | Unique version numbers which get updated on a regular basis.
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Force Version Update | Select to enable editing of the Version Update check boxes. | |
File Name | Name of the import file. | |
Progress | Progress of the import. |
Buttons
Button | Description |
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Select the file location. | |
Reprint the latest standard version. |
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