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Creating future student applications in bulk

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  • Created by Former user, last modified by Former user on Mar 06, 2017
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In the example, Synergetic generates six applications for the prospective student:

  • Year 7 in 2016
  • Year 8 in 2017
  • and so on, up to Year 12 in 2021.

To create a number of new enrolment applications for a future student:

  1. Open the Applications tab in Future Student Maintenance. See Future Student Maintenance - Applications tab.
    The Applications tab of the Future Student Maintenance window is displayed.
  2. Click .
    The Bulk Add Applications window is displayed.
  3. Select the campus in the Campus field.
    The application date defaults to the current date. If required, select a different application date. 
  4. Select the:
    • year for the first application in the Application Start area
    • last year of application in the Application End area.

    This allows you to create a series of applications for different enrolment years and year levels.
  5. Click .

    Note:     Synergetic can also be configured to automatically generate an application record for all years and year levels past the selected enrol year. See AutoGenerate configuration setting in the System maintenance manual.

Bulk Add Applications window key fields and buttons
Fields

Field

Description

Category

Category of the application.

Note: This field may not be displayed at your organisation.

Campus

Campus the future student is enrolling in for this application.

Application Date

Date of this application.

Note: The original application date is used to determine the ranking of enrolment applications.

Boarder

Boarding status of the application.

Application Start area fields

Field

Description

Enrol Date

Enrolment date for the applicant's first choice.

Status

 

Status of the future student's application.

The typical default options are:

A

Application made.

D

Deferred.

F

Finalised.

O

Place offered.

W

Waitlisted.

X

Cancelled by the applicant.

  

Note: Use the luFutureStatus lookup table to maintain entries. See the luFutureStatus lookup table in the System maintenance manual. 

Tip: You can create mail merge letters using the crspFutureStatusChangePrint stored procedure. See Printing mail merge letters using an existing document in the Extracting data manual.The luFutureStatus table is linked to the luFutureStatusMerge lookup table using its MergeCode. When a status is changed, its MergeCode is also changed as well. Any applications with this MergeCode are selected by the stored procedure.

 

 

 

Year Level

Year level the future student is enrolling in for this application.


Application End area fields

Field

Description

Enrol Year

Last year that the prospective student wants to make an application for.

Status

Status of the future student. As with the Status field above, the available options are maintained in the luFutureStatus lookup table.

Year Level

Year level the future student is enrolling in for this year.

Buttons

Button

Description

Save the changes made.

Cancel any changes made.

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