SynWeb Medical Incidents Head Injury Assessment: A Step-by-Step Guide

Owned by Brooke Noble
Last updated: Nov 29, 2024 by Jinny
4 min read

Why Use This Feature?

Head injuries can have serious consequences, and following evidence based assessment procedures is crucial for providing timely and appropriate care.

Overall, this feature aims to improve the school's ability to:

  • Provide timely and appropriate care for head injuries, contributing to student safety and well-being.

  • Comply with best practice guidelines, such as those related to concussion management.

  • Enhance record-keeping and reporting for medical incidents involving head injuries.

  • Streamline communication between medical staff and relevant stakeholders.

This feature achieves these goals by providing:

  • Dedicated fields: This allows for structured recording of crucial information, including the type of assessment tool used and the outcome of the assessment.

  • Configurable prompts: Schools can configure prompts to appear when a head injury incident type is selected. This allows for reinforcing school policies, offering guidance on assessment procedures, or providing links to resources like the MCRI HeadCheck app.

  • Improved record-keeping: By recording these details directly in SynWeb, schools can ensure that this information is readily accessible for analysis, reporting, and follow-up care.

  • Integration with existing systems: The recorded data is integrated with SynMain and will soon be reflected in relevant Crystal Reports, to ensure consistency and accessibility of information across different platforms.

Activating and Configuring This Feature (for System Administrators)

  1. Enable the Feature Flag: This step activates the feature within the system. Navigate to System Maintenance > Configuration File Maintenance and locate the key "FeatureToggle|HeadInjury|Enabled". Set this key to "True" to activate the head injury assessment functionality.

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  1. Configure Incident Types: Access the luMedicalIncidentType lookup table and create an incident type with the Synergy Meaning “HeadInjury”. This allows the system to recognise specific incident types as head injuries.

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  1. Configure Prompts and Labels:

    • Set up a "Head Injury Policy Prompt". This configurable prompt will appear when a user selects the “Head Injury” incident type in SynWeb. This is an opportunity to display school-specific policies, guidance on assessment procedures, or links to external resources.

    • Configure labels for the "Head injury assessment tool used" and "Head injury assessment outcome" field labels within the incident record. Customised labels can improve clarity and align with a school’s preferred terminology.

 

 

  1. Set Up Head Injury Assessment Tools: Utilise the “Head Injury Assessment Tool” lookup table to define the various head injury assessment tools available for users to select from. The administrator can add, modify, or deactivate tools in this table, offering flexibility to adapt to changing needs or preferences.

 

 

Recording a Head Injury (for users such as Sick Bay staff)

Once the feature is configured, users can begin recording head injury assessments within SynWeb Medical Maintenance. Here’s a typical workflow:

  1. Sign-In: The student is signed into the sickbay in SynWeb Medical Maintenance.

  2. Select Incident Type: The user chooses the designated “Head Injury” incident type. This triggers the configured “Head Injury Policy Prompt” to appear, guiding the user on relevant procedures and policies.

 

  1. Head Injury Assessment Section: A “Head Injury Assessment” section is displayed automatically. If not, the user can add it via the “Add More Details” menu.

 

 

 

 

  1. Document Assessment Details:

    • The user selects the specific head injury assessment tool used from the dropdown list.

    • They record the outcome of the assessment in the provided field.

 

 

  1. Save: The user saves the incident record, storing all entered details within the student's medical record. This information becomes accessible within SynWeb, SynMain, and soon, relevant Crystal Reports.

 

 

Communicate Change to Your Users

Successfully introducing a new feature relies on effective communication and training. Consider the following steps:

  • Tell your staff about the new functionality, and encourage them to use it

  • You may wish to provide customised training or policy guidance to users on how to utilise the new functionality effectively