Current Student Maintenance - Current Events tab - Details sub-tab
Use the Details sub-tab of the Current Events tab to enter the event details for the current student and their spouse, including:
- event name
- event status
- attendee payments
- any attendee special dietary or physical needs
- tickets issued by type and their cost, if different to normal
- period they are attending the event, if different to normal
- attendee attributes, if defined.
The Details sub-tab consists of several sub-sub-tabs:
- <community member name> sub-sub-tab. Record any special needs the community member has. For example:
- dietary needs, such as vegetarian meals
- physical needs, such as wheelchair access and positioning at a table.
- Times sub-sub-tab. Period the attendees are attending the event, if different to normal.
- Tickets sub-sub-tab. Number of tickets:
- of each type, such as adult, concession and so on, and
- their cost, if the cost is overridden.
- Attributes sub-sub-tab. Attributes for the attendee, if defined. For example, VIP or Disabled Parking.
Note: Use the Guests sub-tab to record the details of any guests attending the event. See Current Student Maintenance - Current Events tab - Guests sub-tab.
Current Student Maintenance - Current Events tab - Details sub-tab key fields and buttons
Grid area fields
Field | Description |
---|---|
EventCode | Code referring to the event. |
Description | Description of the event. |
EventStatus | Status of attendance for the selected person. |
EventStartDate | Start date of attendance for the selected person, if different to the start date of the event. |
EventEndDate | End date of attendance for the selected person, if different to the end time of the event. |
EventHours | Number of hours which this person is able to attend. |
EventComment | Any comments relating to this person's attendance at the event. |
Grid area buttons
Button | Description |
---|---|
Add a new event to the grid area, using the drop-down list in the Select Event Code window. | |
Delete an event from the grid area. | |
Launch into the Events Maintenance window for the highlighted event. See Maintaining events in the Development manual. |
Fields
The fields displayed correspond to the selected record in the grid area.
Field | Description |
---|---|
Status | Status of the attendee. For example, whether attending or unable to attend. |
Primary Only | Select to include the primary attendee only. Note: This field is not editable. The default is to include the attendee and their spouse, if they have one. |
Bulk Movable | If selected, this attendee can be moved to the Past Attendees tab once the event is concluded. Clear if you want this guest to remain in the Current Attendees tab. For example, staff members can attend multiple events. |
Table Name | Name that the table is known by, if tables are used at the event. For example, tables can be given humorous names for a trivia night event. |
Table Number | Nominate the table that the attendee is seated at, if numbered tables are used at the event. |
Table Captain | Select to indicate that the attendee is the nominated leader for the table, if tables are used at the event. |
Cost | Cost of each type of ticket. The costs are defined using the Attributes tab of the Events Maintenance window. See Events Maintenance - Attributes tab in the Development manual. |
Tickets | Number of tickets issued to the attendee. |
Deposit Rcvd | Amount of the deposit received. |
Total Rcvd | Total amount received so far. |
Comment | Add any general comments about the attendee and their guests. |
<Community member name> sub-sub-tab fields
Field | Description |
---|---|
Dietary Requirements | List any special dietary requirements for the selected person. For example, the primary person may be a vegetarian while their partner may be a vegan. Note: This field is automatically populated with the value from the Dietary Requirements field on the Other tab of Community Maintenance. See Community Maintenance - Other tab in the Community manual. |
Physical Requirements | List any requirements to cater for particular physical needs. For example, wheelchair access is required. Note: This field is automatically populated with the value from the Physical Requirements field on the Other tab of Community Maintenance. See Community Maintenance - Other tab in the Community manual. |
Times sub-sub-tab fields
Field | Description |
---|---|
Start Date | Date if the starting date of the person's attendance is different from the event's starting date. For example, an event can cover several days but the person only attends for part of the event. |
End Date | Date the person finishes attending the event, if this is different from the event's end date. For example, an event can cover several days but the person only attends for part of the event. |
Hours | Number of hours the attendee attends the event. |
Tickets sub-sub-tab fields
Field | Description |
---|---|
Ticket type | Lists all the types of tickets available for this event. For example:
The ticket types are defined using the Attributes tab of the Events Maintenance window. See Events Maintenance - Attributes tab in the Development manual. |
Cost | Cost of each type of ticket. The costs are defined using the Attributes tab of the Events Maintenance window. See Events Maintenance - Attributes tab in the Development manual. |
Override | Select to override the ticket price. For example, offer a discount to this particular attendee. |
Attributes sub-sub-sub-tab fields
The fields that appear on this tab are the attributes for the event that are defined using the Attributes tab of the Events Maintenance window. See Events Maintenance - Attributes tab in the Development manual.