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Updating student identity details in both Synergetic and ENROL programs

Updating student identity details in both Synergetic and ENROL programs

Mar 07, 2017

You may need to edit the student details in the New Zealand Ministry of Education's ENROL web program and Synergetic if there is a mismatch between ENROL and Synergetic data.
In the following example, the student's:

  • Gender is not correct in Synergetic but is OK in ENROL. That is, Margaret is incorrectly listed as male in Synergetic.

  • Date of Birth is OK in Synergetic but not correct in ENROL, That is, Margaret's date of birth should be 16/04/2001.

Note: For a simpler example, see Updating student identity details in Synergetic.

To update student identity in both Synergetic and ENROL:

  • check and correct student details in Synergetic

  • correct student details in ENROL

  • confirm student identity details are matching in Synergetic and ENROL.

Note: Synergetic is set up so that you can use the URL (web address) on the ENROL Differences for NSN window to quickly find the ENROL student record. 



Checking and correcting student details in Synergetic
To check and correct student identity details in Synergetic:

  1. Search for the student in Synergetic. See Searching for existing students.
    The Personal tab of the Current Student Maintenance window is displayed.

  2. Click the NZMOE tab.
    The NZMOE tab of the Current Student Maintenance window is displayed.

  3. Click 

    , if required.
    The following dialog window is displayed, if a successful connection is established.



    Note: If not successful, check the configuration. See School Management System (SMS) data exchange set up and configuration in the Roll returns manual. 


  4. Click

    .
    The ENROL Differences for NSN window is displayed. 

  5. Click

    .

  6. Click the Personal tab.
    The Personal tab of the Current Student Maintenance window is displayed.

  7. Correct any incorrect student information in Synergetic.
    In this example, the student's Gender has been corrected.

     

  8. Click the NZMOE tab.
    The NZMOE tab of the Current Student Maintenance window is displayed.

  9. Click

    .
    The ENROL Differences for NSN window is displayed as there is still data that needs correcting. In the following example, the Gender fields match but the Date of Birth difference still needs resolving.

     

Correcting student details in ENROL
The following procedure provides a brief overview of updating student details in the ENROL application. Consult the ENROL Schools User Guide for details.
To correct student identity details in the ENROL web program:

  1. Start your web browser. For example, Internet Explorer.

  2. Connect to the ENROL web program.
    The following window is displayed. 



    Tip: Save the URL (web address) to your favourites for next time.


  3. Type your User ID and Password for ENROL.

  4. Click 

    .
    You are logged into the ENROL web program and can manage student data for your organisation. 

  5. Switch back to the Synergetic window.
    The ENROL Differences for NSN window is displayed.




  6. Click

    .
    The URL (web address) for the student's ENROL record is copied to the Windows clipboard.
    Tip: Alternatively, you can use the

    button at this stage. 

  7. Switch back to your web browser.

  8. Click in the address bar.

  9. Right click.
    The following menu is displayed.
     

  10. Select Paste.
    The URL is pasted into the address bar.

  11. Press Enter.
    The Find a Student tab is displayed for the selected student. In the following example, the Date of Birth field is incorrect.




  12. Click 

    .

  13. Update the student details as required and save the changes when done.