Assets Overview

The Asset Register module allows you to enter and maintain asset details. Assets are grouped according to their coding in the general ledger and their depreciation rate.
You can assign assets to:

  • cost centres if the general ledger coding goes to this level
  • individuals, to identify who has control of the asset
  • locations, to identify the building or room where the asset is located.

You can add a description of the asset and, if required, a specific a sset number. Asset numbers can be assigned to an asset at any time. For example, an asset number can be added when your organisation receives the asset or when the invoice is processed.
When you enter an asset, record the purchase date (or depreciation start date) and the asset cost, and link the record to the original purchase invoice details.

Synergetic automatically calculates depreciation. However, you can adjust the opening written down value when you first add the data or when a revaluation is made. Synergetic can calculate the asset's written down value at any time and provide appropriate profit or loss figures for prospective sales.

The Asset Register module can be configured to add assets automatically when you enter purchase invoice details. This ensures that the control accounts agree with the Asset Register. The Asset Register module can also be configured to calculate depreciation automatically on a periodic basis and create appropriate journal entries in the general ledger.

Maintaining asset definitions

Use the Asset Definitions Maintenance window to:

  • assign asset types to a general ledger code
  • set the depreciation rate and method.

See Maintaining asset definitions.

Maintaining assets

Use the Asset Maintenance window to:

  • assign assets to cost centres, individuals and locations
  • view a depreciation history
  • view linked assets.

See Maintaining assets.

Calculating asset depreciation

Use the Asset Depreciation window to:

  • calculate depreciation for all items as at the selected date
  • post general ledger entries for the accumulated depreciation.

See Running asset depreciation calculations.

Running reports

Use the Asset Register Crystal Reports Available window to view and run asset reports. You can print asset listings and schedules at any time. See Key asset reports.