luActivity lookup table

Indicates whether or not:

• mailed information is required
• a letter is being sent using the mail merge feature of Microsoft Word.

You can use a database query or a stored procedure to list all the people who have this flag set. For example, this can be used in mail merges with Microsoft Word. The crspFutureActivityPrint stored procedure has the advantage that, in addition to retrieving key activity data, it also updates fields to indicate when the letter was printed.

See Using stored procedures to retrieve Synergetic data in the Extracting data manual.

In the following example, the MailRequestFlag is selected for the Request accommodation lookup entry.

When creating a new activity, the Mail Request flag is already selected when Request accommodation is selected from the drop-down list.

File name of the Crystal Report to run when the button is clicked on the Activity tab. See:

• Future Student Maintenance - Activity tab in the Future students manual.
• Current Student Maintenance - Activity tab in the Current students manual.
• Past Student Maintenance - Activity tab in the Past students manual.
  
  The report uses the following parameters:
  
  
• StudentID
• ActivityCode
• MailedBy
• MailedDate.

For an additional parameter that is available, see the ReportPromptContactTypeFlag field.

Crystal reports prompts for any parameters that are not specified.

Contact Synergetic Management Systems to set up a report for this purpose.

Alternatively, consider using the crspFutureActivityPrint stored procedure. See the MailRequestFlag field.

Used when a form letter, or similar report, needs to be addressed to one of a student's contacts, when the button is clicked on the Activity tab.

The Select Contact for Print window is displayed.

The user can select one of the student's contacts from the drop-down list.

The selected ContactType is passed to the report in the ReportCode field.

See:

• Future Student Maintenance - Activity tab, Future Student Maintenance - Contacts tab in the Future students manual
• Current Student Maintenance - Contacts tab, Current Student Maintenance - Activity tab in the Current students manual
• Past Student Maintenance - Contacts tab, Past Student Maintenance - Activity tab in the Past students manual.

Order that the activities are displayed on the Activity drop-down list.

The higher the number the later in the list that the entry appears.

If you also use the Activity tab in current students, as well as in future students, use the SortOrder to group entries. For example, you could order the future students entries before the current student entries.

The following entries are used in future students and displayed first:

The following entries are used in current students and displayed last:

Select whether the Follow Up field is automatically selected on the Create New Activity window.

In the following example, the FollowUpFlag is selected for the Request accommodation lookup entry.

When creating a new activity, the Follow Up flag is already selected when Request accommodation is selected from the drop-down list.