You use Debtor Charges Entry to create and post any type of charges that an enrolled student may incur. You maintain the existing charges and create new charges in Maintaining debtor fees in the Debtors manual.
You usually use Debtor Charges Entry for ad hoc charges to individual students. For example, charging future students for school books before the new year. Debtor Charges Entry is mainly used for current students and incidental charges. You can only run charges in Synergetic when you have the new reporting period created and set up.
A debtor charge posting automatically updates:
- the general ledger for fee code allocations
- the debtor's control account
- transactions in the debtors ledger.
To process debtor charges:
- Either:
- Select an existing posting. See Selecting existing debtor charges postings (on page ).
- Add a new posting. See Adding new debtor charges postings (on page ).
- Add new debtor charges. See Debtor Charges Entry (on page ). This includes:
- Finding the student or debtor who you want to apply the charge to.
- Enter the details of the charge in the Fee Detail area.
- If required, change the general ledger code(s) that the charge applies to.
- Perform key actions with the posting. See Debtor Charges Entry - Posting Actions (on page ).
- You can also import debtor charges. See Importing debtor charges (on page ).
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