Defining school assemblies using room availability

You can prevent the scheduling of specialist subjects during an assembly, by setting the availability of:

• Specialist rooms, as described below.
• Specialist teachers. See Defining school assemblies using teacher availability (on page ).

In the following example, a whole-school assembly occurs on Monday, first period. To achieve this, the D1/TP1 cell's availability is set to N for all specialist teachers and rooms.
For a related video, see Setting the availability of specialist rooms in Primary Time (Advanced, #5017, 1.43 mins).

To define school assemblies using specialist room availability:

1. Select Basic Data > Rooms from the main menu.
   
   The Rooms window is displayed with rooms added earlier.
   
2. Select a specialist room.
   
3. Select the cell for the required day and time period for the assembly, in the Available Times area.
   In this example, the D1/TP1 cell; that is, Monday first period.
   
4. Click .
   The room's availability is set to N for the selected cell.
   
5. Repeat steps 2 through 4 for each specialist room.
6. Click .
7. Click .
8. Set the availability of the specialist teachers, if not already done. See Defining school assemblies using teacher availability (on page ).