Defining school assemblies using teacher availability

You can prevent the scheduling of specialist subjects during an assembly, by setting the availability of:

• Specialist teachers, as described below.
• Specialist rooms. See Defining school assemblies using room availability (on page ).

In the following example, a whole-school assembly occurs on Monday, first period. To achieve this, the D1/TP1 cell's availability is set to N for all specialist teachers and rooms.

For related videos, see:

• Setting specialist teacher availability in Primary Time, assemblies (#5019, 1.19 mins)
• Setting the availability of several specialist teachers in Primary Time (#5119, 2.29 mins).

To define school assemblies using specialist teacher availability:

1. Select Basic Data > Teachers from the main menu.
   
   The Teachers window is displayed with teachers added earlier.
   
2. Select a specialist teacher.
   
3. Select the cell for the required day and time period for the assembly, in the Available Times area.
   In this example, the D1/TP1 cell; that is, Monday first period.
   
4. Click .
   The teacher's availability is set to N for the selected cell.
   
5. Repeat steps 2 through 4 for each specialist teacher.
6. Click .
7. Click .
8. Set the availability of the specialist rooms, if not already done. See Defining school assemblies using room availability (on page ).