Managing accommodation

Accommodation facilities are objects in the Synergetic database with an Object Type of Accommodation. You can book accommodation for staff, students and guests using the accommodation features of SynWeb. See Maintaining object types in the Synergetic Objects manual.

Note: You can use the accommodation features to book objects other than rooms. For example, a conference may require a set of laptops to be booked for the whole conference. See Configuring objects for use in accommodation bookings (on page ).

You can:

• create, edit, confirm and cancel reservations for individuals or groups
• allocate rooms to reservations
• check guests in and out of their reserved rooms
• create new community members for guests not currently in the Synergetic community
• view a report of the number of available rooms on any given date.

How to:

• Select the appropriate type of booking to make. See Creating accommodation bookings (on page ).
• Create a booking for an individual or group. See:
• Creating new bookings (on page )
• Creating bookings from the Accommodation Calendar window (on page ).
• Create a booking for people who do not belong to your Synergetic community. See Creating new community members (on page ).
• Confirm a booking. See Confirming accommodation bookings (on page ).
• Allocate a room to a confirmed booking. See Allocating rooms (on page ).
• Upload a guest list to an existing booking. See Uploading guest lists (on page ).
• Modify a booking on the:
• Accommodation Booking List window. See Modifying accommodation bookings (on page ).
• Accommodation Calendar. See Modifying bookings from the Accommodation Calendar window (on page ).
• Cancel a reservation. See Cancelling accommodation bookings (on page ).
• Check in guests to their reserved room. See Checking in guests (on page ).
• Check out guests from their reserved room. See Checking out guests (on page ).

What you can do