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Past Student Maintenance - Codes tab

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  • Created by Former user, last modified by Former user on Mar 07, 2017
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Use the Codes tab to maintain codes used to:

  • cross link records back to previous systems
  • link to other database records used at your organisation.

 

 Opening the Codes tab

To open the Codes tab:

  1. Select Module > Development > Past Student Maintenance from the main menu.
    The Set Past Student Search Criteria window is displayed.
    Tip: You can also access the past student functions by clicking .
  2. Select the past student. See Searching for past students.
    The Personal tab of the Past Student Maintenance window is displayed.
  3. Click the Codes tab.
    The Codes tab of the Past Student Maintenance window is displayed.

    Note: In New Zealand organisations, NSN is displayed instead of Studies Code. 

 

Past Student Maintenance - Codes tab key fields and buttons

Previous System Codes area fields
Codes generated during the conversion from a previous system are for information purposes only.

Field

Description

Student Code

Code for the current student in the system used before Synergetic.

Parent Code

Code for the parent or family in the system used before Synergetic.

Other Codes area fields
Codes are used to relate student records with external programs; if they need a different code to the Synergetic ID. Codes are optional depending on the external programs used at your organisation.

Field

Description

Bar Code

Code given to the student for barcoding programs in your organisation.
For example in the library, the barcode may be based on the ID and a check digit.

Studies Code (Australia) /
NSN (New Zealand)

Student's candidate number allocated by a government body responsible for higher secondary qualifications.
For example, in Australia:

  • Curriculum Council in WA
  • BSSS in the ACT
  • and so on.

The data can be imported from or exported to these external systems. See Importing and exporting student data in the Current students manual.
In New Zealand, NSN is:

  • a record of learning number mandatory for all roll returns
  • allocated by the ENROL (electronic enrolment management system) program
  • for students:
  • participating in NCEA (National Certificate of Educational Achievement)
  • moving into tertiary education.
    See Managing New Zealand student NSNs and identity details (Roll returns) in the Current students manual.

Tip: Some organisations relabel this field to meet their needs in their jurisdiction. For example, Learner ID.

Timetable Code

Code used in external timetabling program, if required.

Alternate Code

Spare code field. Use as needed.

Tertiary Registration Code

Student's candidate number allocated by the government body responsible for tertiary entrance.

Government Student Number

Student number assigned to the student by the government. Type:

  • N if a new VSN (Victorian Student Number) is required
  • U if the student has a VSN but is unsure of the number
  • the VSN if known.

Note: Currently used in the State of Victoria, Australia. Also known as VSN.

Note: This field is automatically populated if you transfer a past or future student to current students and they already have a VSN.

Early Learning Code

Early Learning Code assigned to the student by the government.

Vocational Education Code

Vocational Education Code assigned to the student by the government.

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