Future Student Maintenance - Personal tab

Surname

Student's surname.
In New Zealand schools:

• This field should not contain brackets or multiple spaces before or after hyphens or apostrophes. This affects the roll return file sent to NZ MOE.
• The student's legal surname only must be entered in the Surname field.

Given

Student's given names.
In New Zealand schools:

• These fields should not contain brackets or multiple spaces before or after hyphens or apostrophes. This affects the roll return file sent to NZ MOE.
• Only the student's legal given names must be entered in the two Given fields.
• Ensure that the student's middle names are not included in the first Given field but are included in the second Given field.

Preferred

Student's preferred first name.
For example, a student named Robert might prefer to be called Rob.

Preferred Formal

Student's preferred first name for use on formal documents and occasions.

Initials

Student's initials.

Internal Name

Community member's name as used by the Synergetic database.

Override Internal Name

Select Override Internal Name to enter a different internal name.

Title

Student's title abbreviation. For example, Mr, Ms, Master or Miss.
This is important for adult students.

Date of Birth

Student's date of birth.
A student's date of birth is used for NZ MOE roll returns.

Age 1st Jan /
Age Current

Family Position

Student's position in their family. For example, the eldest child's family position is 1.
Note: You must complete the Family Position field manually in future students. The student's family position is automatically calculated once the future student has been transferred into the Current Students constituency.

Gender

Student's gender.
Gender is used for NZ MOE roll returns.

Religion

Student's religion. See luReligion lookup table.

Nationality

Student's nationality.
Note: You can define the default Nationality in the system configuration.
The Country of Citizenship on the NZMOE tab is used for NZ MOE roll returns not the Nationality field. See Future Student Maintenance - NZMOE tab.

Parish

Student's parish, if applicable. Required by CEO schools.

Nationality 2

Nationality of a citizen with dual nationality.

Naturalis'n Date

Date that the student became a citizen of your country, if applicable.

Country of Birth

Student's country of birth.
Note: To set the default value see the Default:CountryOfBirthCode configuration setting in the System maintenance manual.

Home Language

Native language spoken by the student, if different from the native language used in your organisation.
Note: Maintain the values in the luLanguage lookup table. See luLanguage lookup table in the System maintenance manual.

Home Email

Student's home email address.
Note: This is important for adult students who are also the contact. Once they become a current student, they are usually assigned a network login for ongoing communication.

Phone BH / AH/ Mob

Student's telephone number during business hours, after hours, and mobile telephone number.

Address

Student's address during term time.
Note: If both contacts have their Lives With flag selected, the address defaults to the SC1 contact's address. Where there is a joint custody arrangement, this field shows the address of the first listed contact who the Lives With flag is selected for.
Note: The Lives With flag is maintained on the Contacts tab. See Future Student Maintenance - Contacts tab.

Launch the Community Maintenance window for the student. See Maintaining community members in the Community manual.
For example, you can launch into Community Maintenance then update address fields on the Home Address tab, when preparing NZ MOE roll returns. See Updating community member details for roll returns in the Roll returns manual.