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Northern Territory Schools are required to submit a file to the Nothern Territory Government containing demographic details for all currently enrolled students. This demographic export is known as the Northern Territory Student Age Census file.

Note: The Nothern Territory Student Age Census is produced from the Demographic tab of the Import/Export Student Data window. See Import_Export Student Data - Demographic tab.

Inclusion criteria

Organisations have different inclusion criteria for their students based on whether the Attendance module is installed.

Field configurations

You can click the link below to view configuration details for each field included in the 2020 Student Census.

To export the Student Age Census file:

1. Ensure you have configured the NTGOVDEMO external system lookup table mapping. See Configuring external system lookup table mapping.
2. Open the Demographic tab of the Import/Export Student Data window. See Import_Export Student Data - Demographic tab.
   The Demographic tab of the Import/Export Student Data window is displayed.
   
   
3. Select the year using the Year field.
4. Select the term using the Term field.
   
   Note: You do not need to select the Campus.
   
   
5. Select NT using the State field, if not already selected.
6. Select Student Age Census using the Export File drop-down list.
7. Type your school name into the School Name field.
   
   Note: You can pre-populate this field by typing your school name into the Value field of the MCEETYA_SchoolName configuration setting. See MCEETYA_SchoolName configuration setting.
   
   
8. Select how fields in the report are separated using the Delimiter field.
   
   Tip: We recommend using the Comma delimiter.
   
   
9. Select the date up to which student data will be included in the Student Age Census file using the Process Date field.
   
   Note: Students are excluded if their Entry Date is after this date or their Leaving Date is prior to this date.
   
   
10. Click  to select a location to save the file.
    The Save As window is displayed.
    
11. Navigate to the file location where the Student Age Census file is to be saved.
12. Type a filename into the File name field followed by .txt. For example, 2020 Student Age Census.txt.
    
13. Click .
14. Click .
    The Student Age Census file is exported.
15. Open the YYYY Student Census spreadsheet in Microsoft Excel.
    The YYYY Student Census spreadsheet is displayed.
    
    
16. Select the first cell to be populated with data.
    
17. Open the Student Age Census export file.
    
18. Copy all the data.
19. Paste the data into the 2020 Student Census Spreadsheet.
    
    The Student Age Census is imported.
    
    
20. Review the information for completeness.
    
    Note: You can use the field information below these steps to determine acceptable values and where the values are defined in Synergetic.
    
    
21. Submit the Student Age Census file.
    Exporting the Student Age Census file is complete.