Check the status of current students to make sure they are all up to date before creating the new academic year. See Current Student Maintenance - School tab - Status sub-tab (Next Year Process) in the Current students or Next year process manual.
Note: You do not need to update the status of year 12 students unless they are repeating..gif)
Status and Nxt Yr Status fields
The following table describes how the Status and Nxt Yr Status fields affect the processing of the student's record when creating a new academic year.
Status: | Synergetic: |
|---|---|
Left | will not transfer the student. |
Nxt Yr Status: | Synergetic: |
Leaving | will transfer the student. |
Not selected | will copy the student's Next Year Status to the new year. |
Left | will not transfer the student. |
Repeating | will not roll the student up a year level. |
...
Select Left from the Nxt Yr Status drop-down list.
Enter a Reason = Deferred in the Reason Field (this may need to be created in luleavingReason luStudentleavingReason lookup table)
To return the student a year later create an application in Future student maintenance for the year they are returning and transfer them to Current students as per the normal future application transfer process.
New students
Students enrolling during the year would normally be created in Synergetic when they enrol. See Creating new students in the Current students manual.
If a student enrols after you have created the new academic year, see Adding a new student in the current year after the new year has been created (Next Year Process).