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2019Version 71.42

This section outlines changes to the Roll returns manual arising from changes made to Synergetic (versions 68-69).
Note: The look and feel of Synergetic depends on the PC it is running on. The screenshots in this manual use both the version 66 and pre-66 look and feel. You may notice a slight difference in appearance between this manual and Synergetic running at your organisation but the functionality is exactly the same.
MOEversion 71.42).

Change

More information

See...

Roll count dates have been set for 2019
Collection dates updated for 2025.

Roll count dates have been set to:

  • 1st March 2019
  • 1st July 2019.

State and State integrated schools (excluding partnership schools) with students in Year 9 and above have additional roll count dates set to:

  • 30th May 2019
  • 2nd September 2019.

Roll returns process

Roll return process has been updated.Roll returns are now approved and submitted at the same time. Additionally, this step is now performed by the Approver instead of the Preparer.New Action Centre reminder messages.New Action Centre reminder messages are sent to your school administrator during the roll return period. These messages are sent daily until the roll return is submitted.MOE tab updated.

You can now view relevant information about the roll return submission in a single area at the top of the MOE tab.

Image Removed

Additionally, the following fields and buttons have been added or updated:

Fields

The following fields have been added:

  • Generation Date
  • Roll Return Type
  • Approval Status.

The following fields have been updated:

  • Total Errors field renamed Validation Errors
  • Total Warnings field renamed Validation Warnings

Buttons

The following buttons have been added:

  • Image Removed
  • Image Removed

The following buttons have been removed:

  • Image Removed
  • Image Removed
Import/Export Student Data - MOE tabRoll return reports updated.

Roll return reports generated using the MOE tab of the Import/Export Student Data window have been updated.

  • Report 4: Roll by Age and FYL now has a combined count for four and five year olds.
  • Report 5: Roll by Age and Ethnic Group now has a combined count for four and five year olds.
Previewing roll return reportsRoll return reports added.

New roll return reports have been added to the list of reports generated using the MOE tab of the Import/Export Student Data window. These reports are identical to Reports 5 and 6 except that all ethnicities recorded in the IWI 1 to 3 fields on the NZMOE tab of Current Student Maintenance are counted rather than only the IWI 1 field value.

  • Report 5a: Roll by Age and Ethnic Group - Total Response
  • Report 6a: Roll by FYL and Ethnic Group - Total Response.

Previewing roll return reports

Current Student Maintenance - NZMOE tab

Roll return errors updated.

The following errors have been updated:

  • Error 132
  • Error 202
  • Error 612
  • Error 614
  • Error 665
  • Error 675.

The following errors have been added:

  • Error 312
  • Error 688.

The following errors have been removed:

  • Error 659
  • Error 678.
Roll return errors and warningsNew students must have Indigenous groups (Iwi affiliations) from the updated list.

You must ensure that you use current Indigenous groups (Iwi affiliations) for new students. Here is a summary of the changes:

The following codes have been removed:

  • 0100
  • 0200 and 0209
  • 0300
  • 0400
  • 0500
  • 0600
  • 0700 and 0705
  • 0800
  • 0900
  • 1000
  • 1100
  • 2200.

The following codes have been updated:

  • 0109 to 0110
  • 0203
  • 0303
  • 0406 and 0411
  • 0502
  • 0904
  • 2201.

The following codes have been added:

  • 0113 to 0119
  • 0305 to 0311
  • 0413 to 0415
  • 0605
  • 0712 to 0716
  • 0905 to 0911
  • 1009
  • 2018
  • 2301 to 2311.
Indigenous groups (Iwi affiliations)Exchange schemes updated

The following exchange schemes have been removed:

  • 12 World Youth Service Society (WYSS)
  • 15 Tahiti Exchange
  • 18 New Zealand Switzerland Exchange

The following exchange scheme has been added:

  • 20 Southern Cross.
Exchange schemeSecondary Tertiary Programme removed.

The following Secondary Tertiary Programme has been removed:

  • 98 STP Pilot Programme.
Secondary tertiary programme

March 2025 Roll Collection Count Date: 28 February 2025 (Friday)

July 2025 Roll Collection Count Date: 26 June 2025 (Thursday)


Update to 2025 School CodesThe School Code list within Synergetic has been updated to the latest 2025 NZMOE School Code (November 2025) list as published on the NZMOE Education Counts website.luSchool lookup table