Overview (Employee Level Information)
This section covers the name, address and demographic details sent to the ATO about an employee.
Field to STP Event Mappings
| STP Event Field | Mandatory | Notes (Commonly the ATO business definition is used) | Synergetic Source | Payroll Event Payee | YesPayroll Event Payee parent node | Payroll > Finalise STP > Process STP
| ||||
|---|---|---|---|---|---|---|---|---|---|---|
| Payee | Yes | Payee parent node (1 per Payroll Event Payee node) | Payroll > Finalise STP > Process STP
| |||||||
| Anchor | Employee_Details | Employee_Details | Payee IdentifiersYes | Payee Identifiers parent node | Payroll > Finalise STP > Process STP
| Tax File Number for the payee as at the submission date. | No | This is to identify an individual within the ATO. | Payroll Employee Maintenance > Tax > Tax File Number
If a TFN exemption is being sought, valid TFNs to use are: 111111111 - Where the payee has not provided a TFN but they indicate on the TFN declaration that they have applied or enquired about a TFN with the ATO. 444444444 - Where the payee is a recipient of a social security or service pension or benefit (other than Newstart, sickness allowance, special benefits or partner allowance) an exemption from quoting a TFN may be claimed. 987654321 - Where a payee has quoted a TFN with alpha characters the code 987654321 must be used in place of the quoted TFN. This code must also be used where the TFN quoted cannot be contained in the TFN field. For employment termination payments, in the event the payment is due to the death of an employee, show either the TFN of the trustee for the deceased estate or the TFN of the dependant or non dependant of the deceased employee, whichever is applicable. | |
| ABN for payees contracted under an ABN. | No | A unique public identifier issued to all entities registered in the Australian Business Register (ABR), to be used in their dealings with government. Companies registered under the Corporations Law and business entities carrying on an enterprise in Australia are entitled to an ABN. | Payroll Employee Maintenance > Tax > ABN
| |||||||
| Payee Payroll ID | Yes | Number allocated by the payer payroll system to identify a payee. This identifier will be quoted on any correspondence regarding the payee's declaration to assist correct identification of the payee. | Payroll Employee Maintenance > Personal (Synergetic ID) | |||||||
| Payee Name Details | Yes | Payee Name parent node | Payroll > Finalise STP > Process STP
| |||||||
This is the employee's Synergetic Community ID
| ||||||||||
| Payee Family Name | Yes | The person's last name or surname. The name by which a family group is identified. | Surname from Community Maintenance > Name > Surname
| |||||||
| Payee First Name | Yes | The name given to a person which is that person's identifying name within the family group or the name by which the person is uniquely socially identified; the name borne by an individual, often assigned by his or her parents shortly after birth, as opposed to the inherited surname. | Given name from Community Maintenance > Name > Given
| |||||||
| Payee Other Name | No | The middle name given to a person which complements that person's identifying name within the family group or the name by which the person is uniquely socially identified. | Community Maintenance > Name > Given (2) | |||||||
| Payee Demographic Details | Yes | Payee Demographic Details parent node | Payroll > Finalise STP > Process STP
| |||||||
| Payee
| ||||||||||
| Payee Day of Birth | No | The date of the day in the month in which an individual was born | Birth Date (day component) from Community Maintenance
| |||||||
| Payee Month of Birth | No | The month in which an individual was born | Birth Date (month component) from Community Maintenance | |||||||
| Payee Year of Birth | No | The year in which an individual was born | Birth Date (year component) from Community Maintenance | |||||||
| Address Details | Yes | Address Details parent node | Payroll > Finalise STP > Process STP
| The Residential address of the employee | ||||||
| Payee Address Line 1 | YesFirst line utilising free format, that is used to create a semi structured address. | Address Line 1 from Community Maintenance
| ||||||||
| Payee Address Line 2 | NoSecond line utilising free format, that is used to create a semi structured address. | Merge of Address Line 2 + 3 from Community Maintenance
| ||||||||
| Payee Suburb/Town | Yes | A word or combination of words, by which a geographic locality/suburb is designated or known. | Address Suburb from Community Maintenance
| |||||||
| Payee State/Territory | YesThe code that is assigned to each Australian State or Territory. | Address State from Community Maintenance
| ||||||||
| Payee Postcode | Yes | The Australian descriptor for a postal delivery area, aligned with locality, suburb or place. | Address Post Code from Community Maintenance
| |||||||
| Payee Country Code | No | This represents the Country Code as prescribed by AS4590 and inherited from ISO 3166. | Address Country Code mapped from Community Maintenance | Electronic Contact | No | Electronic Contactparent node Payroll > Finalise STP > Process STP
The country from Synergetic's luCountry lookup table can be mapped to the correct value for sending through the ISOCode field in the lookup table:
Not required when country code is "au" | ||||
| Payee E-mail Address | No | Denotes the address of an electronic mail service. | Override Email from Payroll Employee Maintenance else use email specified in Payroll Employee Maintenance - Payslip Notifcation Method In this example there is no Electronic Contactnode as Override Email is blank and Payslip Notification Method is Default (Print) Payroll > Payroll Employee Maintenance > General
Payroll > Finalise STP > Process STP
| |||||||
| Payee Phone Number | No | The number that is associated to a unique provision of telephone service. | Community Default Mobile else fallback on HomePhone | |||||||
| Employment Conditions | No | Employment Conditionsparent node | Payroll > Finalise STP > Process STP
| |||||||
| Payee Commencement Date | No | The date when a person commenced paid employment. | Start Date from Payroll Employee Maintenance
| |||||||
| Payee Cessation Date | No | The date when a person ceases paid employment. | Termination Date from Payroll Employee Maintenance
|
