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Use the CEO tab to:
- Export:
- student classes
- student details
- fee and charge details
- student religious background
- junior school literacy and reading recovery results. - Import:
- pre-test literacy data
- post-test literacy data
- reading recovery data
- student addresses.
Note: Only Catholic schools in Victoria use this option. In this case, the MCEECDYA export is not required, as the CEO provide this data on behalf of the school.
Check the information in School Settings Maintenance to ensure the data is up to date.
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Export mode fields
The following fields are displayed if the Export mode is selected..png?version=1&modificationDate=1602501657053&cacheVersion=1&api=v2&width=600)
.png?version=1&modificationDate=1673537820663&cacheVersion=1&api=v2&width=550)
Important: Refugees that have become Australian citizens are not reported as refugees. You can update the citizenship status of refugees to Australian Citizen by selecting a record with an ExternalSystemCode of AC in the Status drop-down list of the International tab of Current Student Maintenance. See Current Student Maintenance - International tab..png?version=1&modificationDate=1571154587093&cacheVersion=1&api=v2&height=130)
For information about updating the records available in the Status drop-down list, see luCitizenshipStatus lookup table.
Field | Description | |||||||||||
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| File to Create | Type of export file to create. Note: The School and School Board Information must be the first file produced. | |||||||||||
| File | Description | |||||||||||
School and School Board Information | Export school information including class groupings, LOTE provided, timetable structure, number of families, and school board and parish details. | |||||||||||
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School Fees and Charges | DataExport fee information including school fees and charges and other fees including recurrent, capital, and other fees. | |||||||||||
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February Census | DataExport census data for all students attending as of the February census date. | |||||||||||
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Early Leaver Student | DataExport the student details for all students that left the school in the previous file year. The following rules apply:
Note: The Early Leaver Student Data file respects term dates overridden using the Year Levels area of the File Semester tab of File Semester Maintenance. For information about maintaining term dates, see Student File Semester Maintenance - File Semester tab. | |||||||||||
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Education Maintenance Allowance | Export the details of students eligible for Education Maintenance Allowance funding. | |||||||||||
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Student File 11 | Export student details. | |||||||||||
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Pre-Test Literacy Data (Assessment Period 1) | Export pre-test student literacy results and selected characteristics. | |||||||||||
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Reading Recovery | DataExport student reading recovery details. | |||||||||||
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August Census | DataExport census data for all students attending as of the August census date. | |||||||||||
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Post-Test Literacy | Data
| Export post-test student literacy results and selected characteristics. | ||||||||||
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Student Details | Export student details for all students. | |||||||||||
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LNSLN (Prospective Future Students) | Export student details for Literacy Numeracy and Special Learning Needs funding. The following rules apply: Future Student
Current Student
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| Expand | ||||||||||||
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| Insert excerpt | ||||||||||||
Refugee | Student Residential Addresses (SES) | |||||||||||
| Expand | ||||||||||||
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| Insert excerpt | SES (2020) | SES (2020) | ||||||||||
Display the exported files after processing | Select to display the exported files after processing. | |||||||||||
School Number | Catholic Education Office E number. | |||||||||||
| DEST Client Number | Department of Education, Science and Training number for your organisation. Note: You can define the value of this field using the SES_ClientNumber configuration setting. | |||||||||||
Year Level From / To | Range of year levels to export. | |||||||||||
Process Date | Date the export was completed. | |||||||||||
Directory | File location. | |||||||||||
Import mode fields
The following fields are displayed if the Import mode is selected..gif)
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Field
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Description
File type to import
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Type of file to import. Select one of the following options:
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Pre-Test Literacy Data
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Import pre-test literacy data.
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Post-Test Literacy Data
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Import post-test literacy data.
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Reading Recovery Data
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Import reading recovery data.
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Student Addresses
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Import student addresses. See Importing CEO student addresses.
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School Number
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Catholic Education Office E number.
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Year Level From / To
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Range of year levels to import, if applicable.
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Process Date
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Date the import was completed.
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File Name
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Directory and file name of the file that contains the data to be loaded.
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Progress
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Display the progress as records are imported.
Buttons
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Button
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Description
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Select the file location.
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Use the CEO tab to:
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| Expand | ||
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To open the CEO tab:
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.png?version=1&modificationDate=1602501572000&cacheVersion=1&api=v2&width=600)
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The following fields are displayed if the Export mode is selected.
Important: Refugees that have become Australian citizens are not reported as refugees. You can update the citizenship status of refugees to Australian Citizen by selecting a record with an ExternalSystemCode of AC in the Status drop-down list of the International tab of Current Student Maintenance. See Current Student Maintenance - International tab.
For information about updating the records available in the Status drop-down list, see luCitizenshipStatus lookup table.
Field | Description | Type of export file to create. Note: The School and School Board Information must be the first file produced. | |||||||||
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| File | Description | ||||||||||
School and School Board Information | |||||||||||
| Expand | |||||||||||
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| Insert excerpt | School and School Board Information | School and School Board Information | School Fees and Charges Data | ||||||||
| Expand | |||||||||||
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| Insert excerpt | School Fees and Charges | School Fees and Charges | February Census Data | ||||||||
| Expand | |||||||||||
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| Insert excerpt | February Census | February Census | Early Leaver Student Data | ||||||||
| Expand | |||||||||||
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| Insert excerpt | Early Leaver Student | Early Leaver Student | Education Maintenance Allowance | ||||||||
| Expand | |||||||||||
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| Insert excerpt | Education Maintenance Allowance | Education Maintenance Allowance | Student File 11 | ||||||||
| Expand | |||||||||||
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| Insert excerpt | Student File 11 | Student File 11 | Pre-Test Literacy Data | ||||||||
| Expand | |||||||||||
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| Insert excerpt | Assessment Period 1 | Assessment Period 1 | Reading Recovery Data | ||||||||
| Expand | |||||||||||
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| Insert excerpt | Reading Recovery | Reading Recovery | August Census Data | ||||||||
| Expand | |||||||||||
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| Insert excerpt | August Census | August Census | Post-Test Literacy Data | ||||||||
| Expand | |||||||||||
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| Insert excerpt | Assessment Period 2 | Assessment Period 2 | Student Details | ||||||||
| Expand | |||||||||||
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| Insert excerpt | Student Details | Student Details | LNSLN (Prospective Future Students) | ||||||||
| Expand | |||||||||||
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| Insert excerpt | LNSLN | LNSLN | Refugee Data.Export student refugee data. | ||||||||
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| Student Residential Addresses (SES) | Export student and parent addresses for Socio-Economic Survey (SES). See Import_Export Student Data - SES tab. | ||||||||||
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Display the exported files after processing | Select to display the exported files after processing. | ||||||||||
School Number | Catholic Education Office E number. | ||||||||||
| DEST Client Number | Department of Education, Science and Training number for your organisation. Note: You can define the value of this field using the SES_ClientNumber configuration setting. | ||||||||||
Year Level From / To | Range of year levels to export. | ||||||||||
Process Date | Date the export was completed. | ||||||||||
Directory | File location. | ||||||||||
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The following fields are displayed if the Import mode is selected.
Field | Description | |
|---|---|---|
File type to import | Type of file to import. Select one of the following options: | |
| Value | Description | |
Pre-Test Literacy Data | Import pre-test literacy data. | |
Post-Test Literacy Data | Import post-test literacy data. | |
Reading Recovery Data | Import reading recovery data. | |
Student Addresses | Import student addresses. See Importing CEO student addresses. | |
School Number | Catholic Education Office E number. | |
Year Level From / To | Range of year levels to import, if applicable. | |
Process Date | Date the import was completed. | |
File Name | Directory and file name of the file that contains the data to be loaded. | |
Progress | Display the progress as records are imported. | |
Buttons
Button | Description |
|---|---|
| Select the file location. |
| Export the selected file, for the selected year levels and process date. The export progress is shown on the Progress meter and the exported file is displayed if the Display the exported files after processing field was selected. |
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