Use the Email Authentication window to:
- Open the Email / SMS Configuration window. See Using the Email / SMS Configuration window in the System maintenance manual.
- Send an email on behalf of another staff member. See Sending an email on behalf of another staff member (on page ).
- Select whether to send a copy of the email to yourself, with or without the recipient list.
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| title | Opening the Email Authentication window |
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To open the Email Authentication window: - Navigate to the grid containing the person you want to email. This can be a selector grid, tag list, or a grid on a maintenance window.
- Right click on the grid and select Email > Selected Record.
Tip: If you have selected a student and want to email the student's parent instead, select Parent of Selected Record.
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The Send Email(s) window is displayed, with the email address of the community member displayed in the To: field.
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- Update the fields as required.
- Click
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Note: Depending on your configuration settings, a confirmation window may be displayed.
The Email Authentication window is displayed.
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Email Authentication window key fields and buttons
Fields
These settings are dependent on settings configured on the mail server by your network administrator.
Field | Description |
Sender Name | Name of the person the recipients receive as the sender's name. This defaults to your name.
Note: If you have access, you can use the |
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Sender Email Address | Email address of the person the recipients receive as the sender's email address. This defaults to your email address.
Note: If you have permission, you can use the |
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Email a copy to yourself | You can select to: - not receive a copy
- send a copy of the email to yourself:
- the same as the recipients have received
- including the recipient list in the body of the text
- including an attachment with the list of recipients.
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Buttons
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| Update the email, SMS and fax configuration settings, if you have sufficient permissions.
The Email / SMS Configuration window is displayed.
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| Find a staff member to send the email on behalf of, if you have sufficient permissions.
The email will by default contain the following message inserted at the start: Email sent by ?, where the ? is replaced with your name. |
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