Northern Territory Schools are required to submit a file to the Nothern Territory Government containing demographic details for all currently enrolled students. This demographic export is known as the Northern Territory Student Age Census file.
Note: The Nothern Territory Student Age Census is produced from the Demographic tab of the Import/Export Student Data window. See Import_Export Student Data - Demographic tab.
Inclusion criteria
Organisations have different inclusion criteria for their students based on whether the Attendance module is installed.
Schools without the Attendance module |
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Schools with the Attendance module |
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Field configurations
You can click the link below to view configuration details for each field included in the 2020 Student Census.
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To export the Student Age Census file:
- Ensure you have configured the NTGOVDEMO external system lookup table mapping. See Configuring external system lookup table mapping.
- Open the Demographic tab of the Import/Export Student Data window. See Import_Export Student Data - Demographic tab.
The Demographic tab of the Import/Export Student Data window is displayed. - Select the year using the Year field.
- Select the term using the Term field.
Note: You do not need to select the Campus. - Select NT using the State field, if not already selected.
- Select Student Age Census using the Export File drop-down list.
- Type your school name into the School Name field.
Note: You can pre-populate this field by typing your school name into the Value field of the MCEETYA_SchoolName configuration setting. See MCEETYA_SchoolName configuration setting. - Select how fields in the report are separated using the Delimiter field.
Tip: We recommend using the Comma delimiter. - Select the date up to which student data will be included in the Student Age Census file using the Process Date field.
Note: Students are excluded if their Entry Date is after this date or their Leaving Date is prior to this date. - Click to select a location to save the file.
The Save As window is displayed. - Navigate to the file location where the Student Age Census file is to be saved.
- Type a filename into the File name field followed by .txt. For example, 2020 Student Age Census.txt.
- Click .
- Click .
The Student Age Census file is exported. - Open the YYYY Student Census spreadsheet in Microsoft Excel.
The YYYY Student Census spreadsheet is displayed. - Select the first cell to be populated with data.
- Open the Student Age Census export file.
- Copy all the data.
- Paste the data into the 2020 Student Census Spreadsheet.
The Student Age Census is imported. - Review the information for completeness.
Note: You can use the field information below these steps to determine acceptable values and where the values are defined in Synergetic. - Submit the Student Age Census file.
Exporting the Student Age Census file is complete.