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20192020

This section outlines changes to the Roll returns manual arising from changes made to Synergetic (versions 6869-6970).

Note: The look and feel of Synergetic depends on the PC it is running on. The screenshots in this manual use both the version 66 and pre-66 look and feel. You may notice a slight difference in appearance between this manual and Synergetic running at your organisation but the functionality is exactly the same. MOE

Change

More information

See...

Roll count dates have been set for

2019

2020.

Roll count dates have been set to:

1st
  • 2nd March
2019
  • 2020
  • 1st July
20192nd September 2019
  • 2020.

State and State integrated schools (excluding partnership schools) with students in Year 9 and above have additional roll count dates set to:

  • 30th May 2019
    • 2nd June 2020
    • 1st September 2020.

    Roll returns process

    Roll return
    process has been updated.Roll returns are now approved and submitted at the same time. Additionally, this step is now performed by the Approver instead of the Preparer.New Action Centre reminder messages.New Action Centre reminder messages are sent to your school administrator during the roll return period. These messages are sent daily until the roll return is submitted.MOE tab updated.

    You can now view relevant information about the roll return submission in a single area at the top of the MOE tab.

    Image Removed

    Additionally, the following fields and buttons have been added or updated:

    Fields

    The following fields have been added:

    • Generation Date
    • Roll Return Type
    • Approval Status.

    The following fields have been updated:

    • Total Errors field renamed Validation Errors
    • Total Warnings field renamed Validation Warnings

    Buttons

    The following buttons have been added:

    • Image Removed
    • Image Removed

    The following buttons have been removed:

    • Image Removed
    • Image Removed
    Import/Export Student Data - MOE tabRoll return reports updated.

    Roll return reports generated using the MOE tab of the Import/Export Student Data window have been updated.

    • Report 4: Roll by Age and FYL now has a combined count for four and five year olds.
    • Report 5: Roll by Age and Ethnic Group now has a combined count for four and five year olds.
    Previewing roll return reportsRoll return reports added.

    New roll return reports have been added to the list of reports generated using the MOE tab of the Import/Export Student Data window. These reports are identical to Reports 5 and 6 except that all ethnicities recorded in the IWI 1 to 3 fields on the NZMOE tab of Current Student Maintenance are counted rather than only the IWI 1 field value.

    • Report 5a: Roll by Age and Ethnic Group - Total Response
    • Report 6a: Roll by FYL and Ethnic Group - Total Response.

    Previewing roll return reports

    Current Student Maintenance - NZMOE tab

    Roll return errors updated.

    The following errors have been updated:

    • Error 132
    • Error 202
    • Error 612
    • Error 614
    • Error 665
    • Error 675.

    The following errors have been added:

    • Error 312
    • Error 688.

    The following errors have been removed:

    • Error 659
    • Error 678.
    Roll return errors and warningsNew students must have Indigenous groups (Iwi affiliations) from the updated list.

    You must ensure that you use current Indigenous groups (Iwi affiliations) for new students. Here is a summary of the changes:

    The following codes have been removed:

    • 0100
    • 0200 and 0209
    • 0300
    • 0400
    • 0500
    • 0600
    • 0700 and 0705
    • 0800
    • 0900
    • 1000
    • 1100
    • 2200.

    The following codes have been updated:

    • 0109 to 0110
    • 0203
    • 0303
    • 0406 and 0411
    • 0502
    • 0904
    • 2201.

    The following codes have been added:

    • 0113 to 0119
    • 0305 to 0311
    • 0413 to 0415
    • 0605
    • 0712 to 0716
    • 0905 to 0911
    • 1009
    • 2018
    • 2301 to 2311.
    Indigenous groups (Iwi affiliations)Exchange schemes updated

    The following exchange schemes have been removed:

    • 12 World Youth Service Society (WYSS)
    • 15 Tahiti Exchange
    • 18 New Zealand Switzerland Exchange

    The following exchange scheme has been added:

    • 20 Southern Cross.
    Exchange schemeSecondary Tertiary Programme removed.

    The following Secondary Tertiary Programme has been removed:

    • 98 STP Pilot Programme.
    Secondary tertiary programme
    errors updated.

    The following errors have been updated:

    • Error 690.

    The following errors have been added:

    • Error 692
    • Error 693.
    		Roll return errors and warnings
    Roll return warnings updated

    The following warnings have been added:

    • Warning 694.

    The following warnings have been removed:

    • Warning 670.

    The following warnings have been updated:

    • Warning 671.
    Funding year level rules updated

    The following Funding Year Level rule has been added:

    • "Contributing (1-6) schools must reset the Funding Year Level of ORS students to YEAR 8, in order for these students to count towards their funding calculations."
    		Funding year levels
    Subject codes updated

    The following subject codes have been added:

    • Agribusiness (AGBU)
    • Digital Technologies (DTEC)
    • New Zealand Sign Language (NZSL)
    • Psychology (PSYC).
    		Subject codes
    Secondary Tertiary Programmes removed and updated.

    The following Secondary Tertiary Programmes have been removed:

    • 10 Primary Industries Trades Academy (Taratahi)
    • 25 Te Wänanga o Aotearoa (TWoA).
    		Secondary tertiary programme
    Secondary Tertiary Programme names updated.

    The following Secondary Tertiary Programme provider names have been updated:

    • Ara Trades Academy renamed Ara Trades Academy (Ara Institute of Canterbury)
    • Otago Secondary-Tertiary College (Otago) renamed Otago-Secondary-Tertiary College (Otago Polytechnic)
    • Manurewa High School Trades Academy renamed Manurewa High School Trades Academy (Manurewa High School)
    • Te Taitokerau Trades Academy (Tikipunga High) renamed Te Taitokerau Trades Academy (Tikipunga High School)
    • Taumarunui High School Trades Academy renamed Taumarunui High School Trades Academy (Taumarunui High School).