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Use the Email Authentication window to:

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Expand
titleOpening the Email Authentication window

To open the Email Authentication window:

  1. Navigate to the grid containing the person you want to email. This can be a selector grid, tag list, or a grid on a maintenance window.
  2. Right click on the grid and select Email > Selected Record.
    Tip: If you have selected a student and want to email the student's parent instead, select Parent of Selected Record.

    The Send Email(s) window is displayed, with the email address of the community member displayed in the To: field.
    Image Modified

  3. Update the fields as required.
  4. Click .
    Note: Depending on your configuration settings, a confirmation window may be displayed.
    The Email Authentication window is displayed.
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 Email Authentication window key fields and buttons

Fields
These settings are dependent on settings configured on the mail server by your network administrator.

Field

Description

Sender Name

Name of the person the recipients receive as the sender's name. This defaults to your name.

Note: If you have access, you can use the button to nominate another staff member to send the email on behalf of. See Sending an email on behalf of another staff member.

Sender Email Address

Email address of the person the recipients receive as the sender's email address. This defaults to your email address.

Note: If you have permission, you can use the button to nominate another staff member to send the email on behalf of. Their email address is used. See Sending an email on behalf of another staff member.

Email a copy to yourself

You can select to:

  • not receive a copy
  • send a copy of the email to yourself:
  • the same as the recipients have received
  • including the recipient list in the body of the text
  • including an attachment with the list of recipients.

Buttons

Button

Description

Update the email, SMS and fax configuration settings, if you have sufficient permissions.

The Email / SMS Configuration window is displayed.

See Using the Email / SMS Configuration window in the System maintenance manual.

Find a staff member to send the email on behalf of, if you have sufficient permissions.

The email will by default contain the following message inserted at the start: Email sent by ?, where the ? is replaced with your name.
See Sending an email on behalf of another staff member for more information.

The message inserted can be changed using the OverrideSenderText configuration setting. See OverrideSenderText configuration setting in the System maintenance manual.