Use the Debtor Automatic Charges program to select a group of students from your organisation and charge them all the same fee for a particular activity.
Note: This is quicker than entering the same information for individual students. See Entering debtor charges for allocating ad hoc charges to individual students.
The student group can be made up of any students. For example, you could select all year 8s, students in year 9 Briggs house and apply only one charge per family if you want.
Important: Make sure that no one else is running the automatic charges program at the same time as you are. If more than one person tries to run automatic charges, internal conflicts occur and an error is displayed.
Summary of process
There are several steps involved in creating automatic charges.
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Debtor Automatic Charges window key fields and buttons
Buttons
Button | Description |
|---|---|
| Move all student selections in the left-hand pane (Not to be Processed grid area) to the right-hand pane (To be Processed grid area). |
| Move the selected students from the right-hand pane to the left-hand pane. |
| Move the selected students from the left-hand pane to the right-hand pane. |
| Move all student selections from the right-hand pane to the left-hand pane. |
| Add more students to the list. See Selecting groups of students to charge. |
| Begin your charges posting. See Creating automatic charges posting. |
| Clear all the current selections from the window.
|
| Close the Debtor Automatic Charges window.
|
Grid area fields
Field | Description |
|---|---|
Student | Student's name and year level. |
Cmps | Campus the student is attending. |
Level | Year level. |
ID | Synergetic ID for the student. |