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Normally, when you add a new session, the staff members that teach a year level are automatically selected to attend the parent teacher interviews for that year level.
Use the Parent Teacher Interview Session Staff window to manually select and de-select staff for a parent teacher interview session. You can either:

  • select one or more staff members to be included in a session
  • select rooms in which individual staff members conduct interviews
  • copy rooms used in other sessions
  • de-select a staff member to exclude them from a session
  • de-select a staff member to exclude them from specific time slots during a session.

 

 

Expand
titleOpening the Parent Teacher Interview Session Staff window

To open

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the Parent Teacher Interview Session Staff

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 window:

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  1. Select Module > Students > Parent Teacher Interview Maintenance

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  1.  from the main menu.

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  1. The Set Parent Teacher Search Criteria

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  1.  window is displayed.
  2. Select the parent teacher interview cycle.

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  1. See Searching for parent teacher interviews (on page ).
  2. Click

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  1. the Sessions

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  1.  tab.

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  1. The Sessions

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  1.  tab of

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  1. the Parent Teacher Interview Maintenance

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  1.  window is displayed.

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  1. Click Image Modified.

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  1. The Parent Teacher Interview Session Staff

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  1.  window is displayed.

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  1. Image Modified


Parent Teacher Interview Session Staff window key fields and buttons

Fields

Field

Description

Session

Select session from the drop-down list prior to updating the staff attending.

Grid area fields

Field

Description

Staff Code

Unique code used throughout Synergetic for the staff member.

Available

Clear this field if the staff member is not available for the selected session.
Also, see the Availability button.

Room

Select the room where the staff member is conducting interviews for this session.
Also, see the Copy Rooms button.

ID

Synergetic ID for the staff member.

Buttons

Button

Description

anchorO_381

O_381

Image Modified

Launch Staff Maintenance for the highlighted staff member. See Maintaining staff in the Human resources manual.

Image Modified

Add individual staff members who conduct interviews using the Staff Search window.
For example, the head of house does not teach the year level and so is not selected by default but wants to attend the session.
Also, see the

AnchorO_9200O_9200

Image Modified button.

anchorO_45804

O_45804

Image Modified

Add all staff members who teach in the selected year levels using the Bulk Add Staff to Interview Session window.
Also, see the

AnchorO_24642O_24642

Image Modified button.

anchorO_10497

O_10497

Image Modified

Copy rooms used by staff members from another session.
You can overwrite rooms in the current session, if required.


AnchorO_10498O_10498


Image Modified

anchorO_10499

O_10499

Image Modified

Show the selected staff member as not being available for particular time slots.
If they become available later, you can select the relevant time slots.


AnchorO_10500O_10500


Image Modified

Image Modified

Delete the staff member from the list of available staff.
Note: You can select multiple staff members in the list by using the Shift and Ctrl keys.