Selecting and de-selecting staff for a parent teacher interview session

Normally, when you add a new session, the staff members that teach a year level are automatically selected to attend the parent teacher interviews for that year level.

Use the Parent Teacher Interview Session Staff window to manually select and de-select staff for a parent teacher interview session. You can either:

select one or more staff members to be included in a session
select rooms in which individual staff members conduct interviews
copy rooms used in other sessions
de-select a staff member to exclude them from a session
de-select a staff member to exclude them from specific time slots during a session.

Opening the Parent Teacher Interview Session Staff window

To open the Parent Teacher Interview Session Staff window:

Select Module > Students > Parent Teacher Interview Maintenance from the main menu.
The Set Parent Teacher Search Criteria window is displayed.
Select the parent teacher interview cycle.
See Searching for parent teacher interviews.
Click the Sessions tab.
The Sessions tab of the Parent Teacher Interview Maintenance window is displayed.
Click .
The Parent Teacher Interview Session Staff window is displayed.

Parent Teacher Interview Session Staff window key fields and buttons
Fields

Field	Description
Session	Select session from the drop-down list prior to updating the staff attending.

Grid area fields

Field	Description
Staff Name	Name of the staff member.
Staff Code	Unique code used throughout Synergetic for the staff member.
Available	Clear this field if the staff member is not available for the selected session. Also, see the button.
Room	Select the room where the staff member is conducting interviews for this session. Also, see the button.
ID	Synergetic ID for the staff member.

Buttons

Button	Description
	Launch Staff Maintenance for the highlighted staff member. See Maintaining staff in the Human resources manual.
	Add individual staff members who conduct interviews using the Staff Search window. For example, the head of house does not teach the year level and so is not selected by default but wants to attend the session. Also, see the button.
	Add all staff members who teach in the selected year levels using the Bulk Add Staff to Interview Session window. Also, see the button.
	Copy rooms used by staff members from another session. You can overwrite rooms in the current session, if required.
	Show the selected staff member as not being available for particular time slots. If they become available later, you can select the relevant time slots.
	Delete the staff member from the list of available staff. Note: You can select multiple staff members in the list by using the Shift and Ctrl keys.