If a group of students is on an excursion, you create the absence events for them as follows:
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- First select the group of students that are absent. See Recording group absences in bulk (on page ).
- Click
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The Create Bulk Absence Events window is displayed. - Select the Excursion Out and In mode.
The Create Bulk Absence Events window is redisplayed with the fields for the Excursion Out and In mode.
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- Select the Excursion Out Date and type the out Time.
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- Select the Excursion In Date and type the in Time.
- Either:
• Select the Excursion Teacher from the drop-down list.
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• Type the person's name in the free-form text field.- Select the Absence Type from the drop-down list, if different from the default.
Note: New Zealand schools use the absence codes required by the NZ Ministry of Education (NZ MOE). See Attendance codes for New Zealand schools (on page ). - Select the Reason from the drop-down list, if required.
- Type any comments in the Comment field.
- Update any other fields, as required.
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- Click
The absence events are created for the group of students.
Create Bulk Absence Events window - Excursion key fields
Field | Description | ||||||
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Absence Event Mode | The type of absence event, as defined in the luAbsenceEventType lookup table.
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Excursion Out Date | Date that the excursion starts. | ||||||
Out Time | Time that the excursion starts. | ||||||
Excursion In Date | Date that the excursion ends. | ||||||
Time | Time that the excursion ends. | ||||||
Excursion Teacher | Either:
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Absence Type | The type of absence. | ||||||
Reason | Reason for the absence. | ||||||
Comment | Additional information available about the absence. | ||||||
Part of Day | Part of the day (morning, afternoon or whole day) that the absence event occurs. | ||||||
Contact Made | Select if you contacted the person specified in the Reported By field to confirm the details of the absence event. | ||||||
Contact Rcvd | Select if the person specified in the Reported By field contacts you to confirm the details of the absence event. | ||||||
Note Made | Select if a note has been created to send home with the student. | ||||||
Note Rcvd | Select if a signed note has been received from the parent or guardian. | ||||||
Approved | Select if the reason given for the absence meets the policy in force at your organisation. This field may not be active for this mode. | ||||||
Student ID/Barcode or Surname | When selecting a student to record an absence event for, you can:
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Show Second Screen | Most relevant with the Auto Sign In or Auto Sign Out modes.
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