Use the Budget/Actual tab to view the movements in the budget and to view actual income and expenditure against the budgeted amounts summarised for this chart of accounts code.
Note: Budgets and actual data is recorded against individual general ledger account codes. You can load your budget from a spreadsheet. See Importing general ledger budgets (on page ).
Opening the Budget/Actual tab
To open the Budget/Actual tab:
- Select Module > General Ledger > Chart of Accounts Maintenance from the main menu.
The Set Chart of Accounts Search Criteria window is displayed.
Tip: You can also access General Ledger functions by clicking .
- Search for the chart of accounts classification. See Searching for GL chart of accounts codes (on page ).
The General tab of the Chart of Accounts Maintenance window is displayed.
- Click the Budget/Actual tab.
The Budget/Actual tab of the Chart of Accounts Maintenance window is displayed.
- Either:
- Type the G/L Year and click
.
- Click on the up or down arrow on the G/L Year field.
Budgets and actuals for the selected general ledger year are displayed.
Chart of Accounts Maintenance - Budget/Actual tab key fields and buttons
Fields
Field |
Description |
|---|---|
G/L Year |
Select to filter the general ledger year.
|
Grid area fields
Field |
Description |
|---|---|
Month |
Budget month. |
Movement |
Movement within the month. |
Running Balance |
Running balance at the end of each month based on monthly movements. |
Budget |
Budgeted amount for the month. |
Budget Approved |
Approved budget for the month. |
Budget Cash |
Additional budget field that can be used to store cash flow movement by month for individual general ledger accounts as opposed to normal accrued postings. |
LY Movement |
Journals summarised by month for all general ledger accounts allocated to this COA code for the prior year. |
Buttons
Button |
Description |
|---|---|
|
Refresh the information in the grid from the database. Use this if someone else is maintaining budgets. |