Use the Transport tab to maintain details of student transport to and from your organisation, when you:
- are involved in the management of the transport
- have an interest in their transport arrangements.
Note: You can use this tab to charge for student bus trips. For more information, see the Creating student transport charges in the Debtors manual.
Opening the Transport tab
To open the Transport tab:
- Select Module > Students > Current Student Maintenance from the main menu.
The Set Current Student Search Criteria window is displayed.
Tip: You can also access the current student functions by clicking .
- Search for the student. See Searching for existing students (on page ) in the Current students manual.
- Click the Transport tab.
The Transport tab of the Current Student Maintenance window is displayed.
Current Student Maintenance - Transport tab key fields and buttons
Fields
Field |
Description |
---|---|
Active Only |
Select to only display transport records with a Start Date before the current date and a Stop Date after the current date. |
AM/PM |
Time the student travels. Values include:
|
Transport Code |
Transport code for the transport used. This can be a:
|
Family Position |
Student's position in their family. For example the oldest child's family position is 1. |
Travel Factor |
How frequently the student uses this method of travel. For example, if a student travels by bus to school only three days a week, a travel factor of 0.6 is entered in this field.
|
Mon - Sun |
Select the days that the student travels on arranged transport. |
Stop |
Bus stop where the student gets on or off. |
Accompanied By Adult |
Select:
|
Distance |
Distance that the student has to travel to or from your organisation. |
Override Distance |
Select to override the default distance in the Distance field, which is defined by the stop in the Stop field. |
Travel Allowance |
Select if the student has been given a travel allowance. |
Extra Description |
Any additional comments. |
Start Date |
Date the student started using this type of transport. |
Stop Date |
Date the student stopped using this type of transport. |
Grid area fields
Field |
Description |
AM/PM |
Time the student travels. Values include:
|
Seq |
Unique identifier for the transport entry. |
Code |
Transport code for the transport used. This can be a:
|
Description |
Description for the transport code. |
Factor |
How frequently the student uses this method of travel. For example, if a student travels by bus to school only three days a week, a travel factor of 0.6 is entered in this field. |
Stop |
Bus stop where the student gets on or off. |
Distance |
Distance that the student has to travel to or from your organisation. |
Extra Description |
Any additional comments. |
Accompanied by Adult |
Displays either:
|
Start Date |
Date the student started using this type of transport. |
Stop Date |
Date the student stopped using this type of transport. |
Buttons
Button |
Description |
---|---|
|
Add a new form of transport to the student's record. |
|
Insert a new row in the grid area. |
|
Delete a form of transport from the student's record. |
|
Click to select all check boxes from Monday to Friday. |