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Key Maintenance - Community tab

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The Community tab displays the community members, including staff members, who have been issued the key and its duplicates.
Opening the Community tab
To open the General tab:

  1. Select Module > Human Resources > Key Maintenance from the main menu.
  2. Search for the key. See Searching for keys (on page ).

The General tab of the Key Maintenance window is displayed.

  1. Click the Community tab.

The Community tab of the Key Maintenance window is displayed.

Key Maintenance - Community tab key fields and buttons
Fields

Field

Description

Currently Issued Only

Select to display only keys that have not been returned.
Note: If selected, only keys without a Returned date are displayed, even if the Returned dates are in the future.

Grid Area fields

Field

Description

Name

Person who has been assigned the key.
Note: This field is read-only. To assign this key to a different community member, return the key and add an entry for the new community member.

Staff Code

Unique identifier for the staff member, if the key was issued to a staff member.
Note: If the key is assigned to a member of the community, other than a staff member, the staff code is not relevant.

Key Number

Unique identifier for the key.
Note: Key Numbers can include letters and numbers.

Issued

Date that the key was issued.

Returned

Date the key was returned.

Comment

Any further information required.

ID

Synergetic ID of the staff member or community member that the key was issued to.
Note: This field is read-only. To assign this key to a different community member, return the key and add an entry for the new community member.

Currently Issued Only

Select to display only keys that have not been returned.
Note: If selected, only keys without a Returned date are displayed, even if the Returned dates are in the future.


Buttons

Button

Description

Launch into Community Maintenance for the selected staff member or community member. See Maintaining community members in the Community manual.

Issue the key to another staff member or community member.

Remove the staff member or community member from this list.



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