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Community Maintenance - Home Address tab

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  • Created by Former user, last modified by Former user on Mar 03, 2017
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Use the Home Address tab to enter and maintain the community member's home address details.
Note: The Home Address tab is not displayed for Company or Personal Company record types. See Community Maintenance - Company Address tab in the Community manual.

 Opening the Home Address tab

To open the Home Address tab:

  1. Select Module > Community Maintenance from the main menu.
    The Set Community Search Criteria window is displayed.

    Tip:     You can also access the Set Community Search Criteria window by clicking     .

  2. Search for the community member. See Searching for community members.
    The Constits tab of the Community Maintenance window is displayed.
  3. Click the Home Address tab.
    The Home Address tab of the Community Maintenance window is displayed.


Community Maintenance - Home Address tab key fields

Field

Description

Line 1

First line of the address.

For New Zealand roll returns, Line 1 is used for the First Address line of the student's address.

Line 2

Second line of the address, if required.

In New Zealand, the community member's suburb, if applicable.

For New Zealand roll returns, Line 2 is used for the Second Address line of the student's address.

Line 3

Third line of the address, if required.

Valid address

Select to indicate that the address has been verified as correct.

If this is not selected, an *Address unknown* message is displayed.

Address ID

Identifier automatically generated for a given address.

Used to:

  • allow multiple community members to share the same address
  • avoid any duplication when mailing.

Silent Address

Select to set the address to be hidden from all communications for security purposes. Access to address information is restricted to key staff only.

In New Zealand schools, this is used as the Privacy Indicator when compiling roll returns.

Note: Only use under exceptional circumstances. If you select this option, the community member is automatically excluded from all communications.

Suburb (Aus) /
City (NZ)

In Australia, the community member's suburb.

In New Zealand, the community member's city or town.

For New Zealand roll returns, City is used as the Third Address line of the student's address.

State

Community member's state.

Note: Only Australian states are available for selection. If the community member lives overseas, do not enter state details.

Postcode

Community member's postcode.

Note: Only Australian (or New Zealand, if a NZ organisation) postcodes can be entered. If the community member lives overseas, do not enter a postcode.

For New Zealand roll returns, Postcode is used as the Fourth Address line of the student's address.

Country

Country of residence if applicable.

Note: Only use for overseas community members.

Comment

Additional addressing information, such as the nearest cross road.

Region

User-defined region. Used mainly for postal sort districts.

Override Region

Select to override the region.

DPID

Delivery postal identifier used to format postal addressing information on envelopes. Used to:

  • increase mailing accuracy
  • reduce postal charges.

Note: DPID, Sort Plan Number and PAF Version are automatically populated if RAT is used at your organisation. These fields are cleared to avoid them being made invalid by any manual address changes.

Sort Plan Number

Barcode sort plan number used for large mailing runs using Australia Post.

PAF Version

Version of the postal address file from Australia Post.

Latitude

Latitude coordinates of the community member's address.

Note: This field is only editable if the AllowManualEdit configuration setting is set to True. See AllowManualEdit configuration setting in the System maintenance manual.

Longitude

Longitude coordinates of the community member's address.

Note: This field is only editable if the AllowManualEdit configuration setting is set to True. See AllowManualEdit configuration setting in the System maintenance manual.

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