Synergetic Financial Configuration - Debtors tab - Sub Ledgers sub-tab

Use the Sub Ledgers sub-tab to configure:

debtor sub-ledgers
statement and invoice notifications per sub-ledger
statement and invoice reminders per sub-ledger
PDF underlays for statement and invoice reminders and notifications.

Note: The fields on the Sub-Ledgers sub-tab can also be maintained in the luDebtorSubLedger lookup table. See luDebtorSubLedger lookup table.

Opening the Sub Ledgers sub-tab

To open the Sub Ledgers tab:

Select Module > System > Finance Configuration Maintenance from the main menu.
The General tab of the Synergetic Financial Configuration window is displayed.
Click the Debtors tab.
The Page 1 sub-tab of the Debtors tab of the Synergetic Financial Configuration window is displayed.
Click the Sub Ledgers tab.
The Sub Ledgers tab of the Debtors tab of the Synergetic Financial Configuration window is displayed.

Synergetic Financial Configuration - Debtors tab - Sub Ledgers sub-tab key fields and buttons
Debtor Sub Ledgers area fields

Field	Description
Multiple Sub-Ledgers Active	Select if your organisation uses several sub-ledgers.
Active Only	Select to only display active sub-ledgers in the grid.

Debtor Sub Ledgers grid area fields

Field	Description
Code	Code identifying the sub-ledger.
Description	Description of the sub-ledger.
Debtor Student ID	Prefix for the debtor student IDs belonging to this sub-ledger.
Active	If selected, this sub-ledger is being used in your organisation.

Debtor Sub Ledgers area buttons

Field	Description
	Add a new sub-ledger.
	Delete the selected sub-ledger.

General sub-sub-tab fields

Field	Description
Code	Code identifying the sub-ledger.
Description	Description of the sub-ledger.
Active	If selected, this sub-ledger is being used in your organisation.
Debtor Student ID	Prefix for the debtor student IDs belonging to this sub-ledger.
Default Statement Group	Default statement group for the sub-ledger.
Allow Auto Allocation of Pledge Receipts for Electronic Banking	Select to allow excess debtor payments from this sub-ledger to be assigned to pledge receipts in electronic banking. Note: The luFund lookup table must also be configured to allocate the payment type to pledges. See luFund lookup table (Finance).
Statement Suffix	The suffix of the customised statement Crystal Report. The default statement is DebSt but there are several other variations in the reports directory that you can base your customised version on. The customised report is saved in the Reports\Site directory with the name in the following format: DebSt prefix unique suffix. For example, if you or Synergetic Management Systems created the DebStPP.rpt then you need to enter PP into this field.
Invoice Suffix	The suffix of the customised invoice Crystal Report in this field.
Message Type	Send the emailed debtor statements in: Plain Text HTML raw (including tags).
Email From Name	Name that appears as the sender.
Email From Address	Address that the debtor statements are sent from.
Email Subject	Subject line of the debtor statements.
Blind Carbon Copy	Type in any email addresses to send a blind carbon copy of the debtor statements to.
Email Body	Body of the debtor statement email.

Underlay sub-sub-tab fields

Note: You can also apply underlays which are headers or footers as well as the Normal underlay file. The header page occurs before the main document and the footer file occurs after the main document. The Normal underlay file is merged with the statement.
Tip: Header and footer PDFs must be saved in the same directory as the Normal underlay PDF, with _Header or _Footer appended to the filename. For example, the if the normal file is \\Server\Synergetic\Reports\Site\Letterhead.pdf, the header file is \\Server\Synergetic\Reports\Site\Letterhead_Header.pdf.

Field	Description
Normal	The PDF underlay to use with normal statements. Note: The Normal PDF is merged with the statement. If the Normal PDF is two pages long, the first page is merged with the statement and the second page occurs on its own.
Reminder 1	The PDF underlay to use with first reminders for statements.
Reminder 2	The PDF underlay to use with second reminders for statements.
Reminder 3	The PDF underlay to use with final notice reminders for statements.
Apply Underlay: Main / Header / Footer	Apply the type of PDF underlay to statements when they are either: Both Electronic and Printed Electronic Only Printed Only Do Not Apply.
Normal	The PDF underlay to use with normal invoices. Note: The Normal PDF is merged with the invoice. If the Normal PDF is two pages long, the first page is merged with the invoice and the second page occurs on its own.
Reminder 1	The PDF underlay to use with first reminders for invoices.
Reminder 2	The PDF underlay to use with second reminders for invoices.
Reminder 3	The PDF underlay to use with final notice reminders for invoices.
Apply Underlay: Main / Header / Footer	Apply the type of PDF underlay to invoices when they are either: Both Electronic and Printed Electronic Only Printed Only Do Not Apply.

Underlay sub-sub-tab buttons

Button	Description
	Browse for the PDF underlay file on your hard drive or network.
	Click to display an explanation of how underlay files must be named and how they are applied.